As a stock controller responsible for monitoring items with an expiry date, your primary role is to ensure that the inventory is properly managed to minimize waste, avoid stockouts, and comply with regulatory requirements.
Here are some key responsibilities:
1. Inventory management: Keep track of stock levels, expiry dates, and storage conditions for items with expiry dates, such as perishable goods, pharmaceuticals, or other time-sensitive products.
2. Stock rotation: Implement and maintain a first-in, first-out (FIFO) system to ensure that items with the closest expiry dates are used or sold first. This practice helps prevent expired products from being sold or wasted.
3. Stock tracking: Utilize appropriate inventory management systems or software to record and track expiry dates, batch numbers, and other relevant information for all perishable or time-sensitive items.
4. Regular audits: Conduct periodic audits of the inventory to identify expired or soon-to-expire items. This involves physically inspecting the stock, checking expiration dates, and taking appropriate actions, such as removing expired products or marking them for disposal.
5. Reordering and replenishment: Monitor stock levels closely and initiate the procurement process in a timely manner to ensure an adequate supply of fresh products. Coordinate with purchasing departments or suppliers to maintain a proper balance between demand and supply.
6. Collaboration with other departments: Work closely with the sales or marketing teams to anticipate demand and plan promotions or sales strategies to minimize the risk of having excess stock nearing its expiry date.
7. Quality control: Collaborate with quality assurance or quality control teams to ensure that products are properly stored, handled, and rotated according to industry standards and regulations. Conduct regular checks to ensure compliance.
8. Documentation and reporting: Maintain accurate records of stock movements, expiry dates, and any related actions taken, such as returns, write-offs, or disposal. Generate reports to provide insights on stock performance, trends, and potential issues.
9. Training and communication: Educate warehouse or store staff on proper handling, storage, and rotation of items with expiry dates. Communicate any changes in processes, regulations, or product recalls to relevant stakeholders.
10. Continuous improvement: Identify opportunities for process improvement, such as implementing barcode scanning systems, automating inventory management, or streamlining communication channels between departments.
RequirementsÂ
2-5 Years work experience as a stock controller
Pharmacy – Stock Control Experience is an added advantage
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