Key Requirements:
- Overall office administration, which includes the upkeep of office supplies, equipment, and facilities including; making sure everything is in functioning condition and liaising with vendors for repairs or replacements.
- The initial point of contact for visitors and phone calls.
- Managing the reception area, processing incoming and outgoing communications (emails, phone calls, letters), and routing them to the proper people or departments.
- Assist technicians and liaise with technicians and stores
- Documentation and Record-Keeping: Maintaining accurate records and files
- Financial Administration: Assisting with financial administration tasks, such as petty cash management, expense tracking, and invoicing, might be required.
- Assistance with organizing team events, workshops, and training sessions.
- Office Policies and Procedures: Ensuring compliance with office policies and procedures, including health and safety guidelines, data protection regulations, and other relevant protocols, will be important.
- Prepare lessee invoices
- Receive and inspect incoming goods or materials
- Verify the accuracy of delivered items against purchase orders
- Record and update inventory levels in our system
- Organize and store goods in designated locations within the storage facility
- Conduct regular stock checks and reconcile physical stock with system records
- Identify and report any discrepancies or damaged goods
- Prepare invoicing for delivery notes and/or pick slips
- Perform general filing and assist with filing as needed
- Provide customer service in the absence of the customer service consultant
- Prepare quotes for spares, consumables, and courier costs where applicable
- Prepare pick slips, physical orders, and confirmation of delivery address to stores for dispatching of orders
- Send invoice to stores with delivery note (only on consumable orders)
- Capture stores requisition if the technician could not move the stock
- Perform inter-branch transfers of stock and consumables if needed
- Prepare pick slips, physical orders, and confirmation of delivery address to stores for dispatching of orders
- Send invoice to stores with delivery note (only on consumable orders)
- Capture stores requisition if the technician could not move the stock
- Update number control (delivery note and stores requisition spreadsheet)
- Assist customers and technicians with queries (not service note related)
- Assist with annual stock takes
- Perform any function, responsibility, or reasonable task which falls within your vocational ability
Qualifications:
- Must have a relevant bachelor’s degree
- Must have at least 3 years’ prior experience in an administrative role
- Strong organizational and time-management skills
- Good communication and interpersonal skills
- Ability to work independently and as part of a team
- Proficiency in Microsoft Office applications
- Willingness to learn and adapt to changing job requirements.
APPLY ON THE OFFICIAL WEBSITE USING THE LINK BELOW:
