Reporting to the Chief Finance Officer, the role requires a well-organised team player, with a desire to do things right the first time and will liaise with external and internal stakeholders.
Responsibilities:
Managing Contracts and Grants
- Collaborate with the Partnerships Team in preparing budgets and costings for client proposals aligned with organizational priorities, reviewing allocations & requirements, considering tax implications and ensuring target margins are achievable.
- Accurately set up proposals and projects in the system (NetSuite).
- Ensure costs are correctly allocated to projects, and all-time writing, purchase orders, staff expenses, etc., are properly approved by project budget holders.
- Monitor project costs against the budget, highlighting adverse trends and variances for timely action.
- Manage and monitor income recognition and prepare project profitability reports.
- Ensure accurate and timely project billings with adequate supporting documentation.
- Provide timely and accurate grant/contract financial reports collaborating with the program manager to explain and resolve any variances to clients.
- Review projects and grant reports with the CFO.
Contract Compliance
- Attend and/or initiate contract reviews with the Partnerships/Implementation Team to ensure understanding and acceptance of contract financial conditions.
- Ensure compliance with contract conditions, such as providing supporting documentation, maintaining required insurance levels, obtaining signed contract documents, and adhering to tax laws.
- Follow and implement group accounting procedures, internal controls, and pricing/costing guidelines.
- Ensure AMI staff and budget holders spend in line with project budgets.
Accounting Function and Internal Controls
- Track all incoming agreements for their financial requirements to provide advice on their application, feasibility, and practical implementation
- Work with the team on audits and agreed-upon-procedures as needed, providing documentation and drafting responses to audit questions
- Maintain financial documents for funding agreements and strong internal processes which intersect with the various teams
- Support decision-making on expenses in coordination with the various teams, interpreting whether the expense is appropriate and allowable within the framework, budget, goals, and general conditions
- Assist the CFO, Partnerships and Implementation team as required.
Requirements
Qualifications & Experience
- Bachelor’s Degree in business administration, finance, accounting, or a related field from a recognized university
- Qualified Accountant (ACCA, CPA)
- At least six (6) years’ experience in finance, three (3) of which should be in grant and/or contract financial management.
- Experience working with ERP systems or recognized accounting software, preferably NetSuite.
- Experience working for fast-growth, rapidly-scaling companies is an added advantage
Skills & attributes
- Ability to develop and follow project plans, coordinate projects, and complete them on time.
- Strong ability to pay attention to detail, solve problems, and deliver within tight deadlines.
- Excellent interpersonal, oral, written, and visual communication skills. Able to work independently and as part of a team.
- Demonstrated ability to work independently, take initiative in problem-solving, proactively address issues, and follow tasks through to completion.
- Self-motivated, independent worker and self-starter.
- Proficient in MS Excel and excellent report writing ability.
- Highest level of personal and professional integrity
- Able to thrive in a fast-paced and commercial environment.
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