Job Description
- The HR Assistant is responsible for supporting the field HR Office in HR administrative tasks to ensure smooth running of the office.
Key Tasks:
Talent Acquisition:
- Support the assigned recruiter for the field office with all field office recruitment by: –
- Vacancy posting in internal and external media as appropriate.
- Contacting candidates for interview
- Providing the panel with interview packs
- Contacting referees post interview to support appointment.
- Sending unsuccessful candidates, regret letters
- Maintain updated recruitment files for each position recruited.
Talent Management:
- Ensure that all staff requirements prior to arrival are available.
- Ensure all new staff are appropriately enrolled onto the payroll &Employee benefits schemes with the appropriate documentation.
- Maintain staff files with all the requisite documentation.
- Monitor induction process, ensuring that performance objectives are set and, and that post probation evaluation reviews are submitted on timely basis.
Contract Management:
- Monitor expiry of staff contracts and advise the HR Officer on a timely basis.
- Assist in preparing of contracts/LOU’s (Letters of Understanding) for Dadaab Incentive staff i.e. new staff/renewal.
Services and Administration:
- Maintain a thorough knowledge of IRC personnel policies and assist the Human Resource department in ensuring employee adherence.
- Maintain up to date records (forms, approvals, requisitions) for all field staff in relation to
- Personnel files, Recruitment, Leave, Training, Performance Management, Benefits, Payroll, Exit
- Close and archive personnel files on timely basis
- Preparation of mailbag
- Ensure timely submission of monthly timesheets.
- Support localized incentive/refugee recruitments.
- Preparation Incentive/refugee staff Payroll before review by the HR Officer.
- Maintaining stationery supplies for HR Office.
HRIS:
- Support the maintenance of all talent acquisition and management processes on Workday HRIS management system.
Reporting:
- Provide weekly/monthly reports to the HR Officer on the status of Personnel files, Leave, Training, Performance Management, Benefits, Payroll.
Staff training and Development:
- Facilitate all requests for staff training as approved in Annual L&D Plan and maintain database of trainings attended.
Separation Process:
- Coordinate the exit process and ensure finalization of all procedures within one month.
- Ensure timely deletion of staff from insurance benefits.
Qualifications
- At least 2 years’ experience working in a busy HR department.
- Degree / Diploma in Human Resource, Business Administration, Business Management, or related Field.
- Strong interpersonal skills, high degree of flexibility and a team player
- Excellent writing and organizational skills
- Experience working in a multi- cultural society.
- Conversant with word processing, spreadsheet, and email computer applications.
APPLY ON THE OFFICIAL WEBSITE USING THE LINK BELOW:
