About the job

Responsibilities

• Maintain the executive’s calendars, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
• Manage executive’s email inbox
• Transcribe source material, and prepare documents, reports, tables, and charts; distribute as appropriate.
• Acting as the point of contact among executives, employees, clients, and other external partners
• Managing information flow in a timely and accurate manner
• Make travel and accommodation arrangements
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.

Qualifications

• Previous work experience as an executive assistant is required
• High degree of attention to detail
• High degree of professionalism, discretion, and confidentiality while handling sensitive information and communication on behalf of executives
• Excellent communication and interpersonal skills to interface with Internal Managers and potential clients via email and virtual meetings
• Proficiency in managing Google Calendar, Google Drive, Calendly, Asana, and Google Email with a high degree of accuracy and attention to detail
• Proficiency in using Zoom, Google Meet, and other virtual meeting software as needed
• Proficient in using Asana and other project management tools to manage tasks, deadlines, and assignments
• Ability to maintain a running summary of all meetings held
• Experience with recording meetings via Google Meets and Zoom
• Professional judgment to escalate high-profile meetings, people, leaders, and other key people to the attention of executives as appropriate

APPLY ON THE OFFICIAL WEBSITE USING THE LINK BELOW:

OFFICIAL WEBSITE LINK