Administrative Officer, Dean’s Office
Job Summary
- Under the direction of the Director, Administration, the Administrative Officer will oversee, and/or perform a wide variety of administrative, secretarial, and program support activities. S/he will coordinate the provision of office and staff support services to the office, and oversee and/or participate in the coordination, supervision, and completion of special projects and/or events. S/he may serve on a variety of committees in a support capacity.
Responsibilities
The incumbent will:
- Work closely and effectively with the Director, Administration to keep the Director well informed of upcoming commitments and responsibilities, making follow ups as appropriate
- Manage all travel scheduling and arrangements.
- Facilitate special projects as assigned and provide project management support for complex planning and execution of initiatives.
- Support the Faculty Appointments and Promotions process by sharing appointments and promotions guidelines and ensuring all new faculty are ranked, advising on appropriate ranks based on review of Faculty CVs and the guidelines
- Prepare the Medical College faculty report for Board of Trustees
- Support in the engagement of the Medical College in the University, regional communities and international academic activities of the Medical College
- Drafting of Memoranda of Understanding
- Provide administrative support on facilities and space allocation in the Medical College
- Serve as committee secretary, taking the lead role in the organisation of certain University events and functions and assisting in the management of the ceremonial aspects of the University’s flagship events and provision of operational support on the day of events
- Support Faculty and staff appraisals
Requirements
- Bachelor’s degree in a relevant field
- Minimum of 6 years relevant experience in a busy set-up; experience working in a university set-up is an added advantage
- Knowledge of Microsoft Office; Expertise in Google Suite
- Exposure to a multidiscipline and multicultural environment.
- Highly collaborative with strong technical aptitude and the ability to manage multiple priorities for multiple stakeholders
- Excellent written and oral communication.
- Strong problem-solving skills. Must be able to define problems, collect data, establish facts, and draw valid conclusions.
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