Supply Planning Assistant At Vivo Energy

Job Purpose:

To provide timely stock planning support to the supply function to ensure efficient business performance as well as manage the day to day supplier relationships.
The role requires timely planning and procurement of packaging materials to fulfill sales demand in full.

Main Accountabilities:

The role holder is accountable for:

Manage effectively the procurement of packaging materials for the LOBP to ensure timely deliveries as per contract obligations.
Ensure all packaging materials supplied are of approved and acceptable quality standards.
Maintain appropriate stock holding levels for packs as advised in the monthly production plan to ensure no stock outs.
Monitor and report on Supplier performance for vendor performance assessment/appraisal as per SVL Standards.
Ensure prompt processing of supplier invoices, timely supplier payments and closure of any disputes.
Ensure timely delivery of all importation documents to the Logistics team and manage supplier database information.
Ensure prompt and accurate processing of raw materials and finished imported purchase orders in ERP by efficiently managing the cost extrapolation file to ensure Accuracy & efficiency.
Monthly Transit orders reconciliation (Base Oils, Additives and packaging).
Open order management/control to ensure only valid orders in the system (Aging) and share detailed variance reports.

Key Challenges:

Exciting the customer by ensuring stocks are availed ON TIME IN FULL against challenging sales forecast signals.
Managing suppliers to deliver quality packaging materials on time consistently and sometimes under short notice.
Long varying supply lead times for imported products.

Requirements