Duties and Responsibilities:
Coordination & Representation
- Manage the national director’s calendar and engagements in collaboration with the technical teams and other key stakeholders.
- Coordinate the various activities and functions of the National Director’s office and ensure high-level support is provided to the National Director.
- Proactively engage with the various departments to ensure timely communications and documentation of key messages and plans from the National Director’s office.
- Represent the National Director’s department in key initiatives, business development and strategic planning.
- Protocol management and participation in capacity building of other World Vision Staff on protocol and guest relations matters.
- Donor relations and stakeholder management in collaboration with relevant /thematic departments and leaders.
Senior Leadership Team Support
- Support and coordinate the Senior Leadership Team plans, meetings and key engagements.
- Analyzing organizational information/reports, highlights key issues and make
- recommendations for ND’s/SLT’s consideration and action.
- Liaise with the National Director and the SMT Chair in developing agendas for the SLT and SMT meetings respectively.
- Monitor the implementation of Leadership Strategic priorities and Board deliberations and communicate progress on a regular basis.
- Plan and manage the monthly Senior Management Team meetings; and weekly Executive Team meetings and retreats.
- Manage and coordinate SLT and SMT meetings and ensure that appropriate reports are prepared and disseminated for action.
Travel and Guest Management :
- Coordinate Support Offices and other external stakeholder visits to WV Kenya, liaising with different departments in the development of itineraries and acquiring proper travel documentation.
- Organizing domestic and internal travel plans for the ND, itineraries and agendas.
- Preparing Itineraries for consultants and visitors.
- Schedule meetings with external stakeholders as requested.
- Prepare briefing packages to support external and internal engagement.
General administration of the National Director’s department/direct reports
- Coordination of national office audit response and implementation of recommendation.
- Information sharing and gathering on the monthly corporate newsletter in collaboration with the Communications Team.
- Work closely with the People & Culture department to coordinate key human resource functions related to the National Director’s office.
- Liaison and coordination with the governance, legal, risk and compliance teams both at the regional office and the national office to support national office participation and compliance.
- Reviewing of contracts and documents before approval by the national director as may be delegated or requested.
- Coordinate review meetings, group related workshops and events.
- Managing communications and responses to and from the National Director’s office.
- Coordinate procurement of assets and supplies for the National Director’s office and ensuring compliance with all related policies.
National Director’s Desk Management
- E-mail management and professional correspondence.
- Compilation of documents and meeting packs on behalf of the national director prior to executive meetings and engagements.
- Develop and update appropriate calendars and key contact databases.
- Participate and contribute in committees and task forces from time to time.
Qualification, Skills and Knowledge
- Degree in Public Administration/Communications /Business Administration /International Relations /International Development/Development Studies/Social Sciences or related field. (A Masters’ degree in any of these fields will be an added advantage)
- At least 10 years’ experience working in a large complex organization with multiple stakeholders and partners.
- Experience in providing and executing high-level protocol services for executives and senior leaders.
- Strong public relations, communications and collaboration skills time-management skills and the ability to organize and coordinate multiple concurrent projects Strong within a busy setting
- Knowledgeable on key Humanitarian Strategic initiatives, best practices, State policies, and good understanding of development context issues.
- Ability and willingness to travel extensively nationally, regionally and globally as may be required.
- Ability to work with multiple stakeholders including major donors, Board members and other agencies such as government officials and related departments.
- A mature Christian with high integrity and proven track record of professionalism.
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