Key Purpose Statement
The Accounts Payable Assistant ensures that all Payables and Tax information is readily available, answers and resolves supplier queries. They facilitate on-time suppliers payments and ensure no invoices are paid unless due and checked. The incumbent helps with KRA requests and queries, facilitates completion of schedules and reconciliations in the case of Tax Audits.
Key Duties & Responsibilities
Data capture all supplier invoices.
Execute creditor reconciliations.
Major suppliers acknowledgment of reconciliations completed monthly
Review and verify invoices and check requests
Prepare payment schedules and process payments
Sort, code and match invoices
Set invoices up for payment and Process payments.
Enter and upload invoices into system
Track expenses and process expense reports
Prepare supplier reconciliations
Prepare and process electronic transfers and payments
Post transactions to journals, ledgers and other records
Reconcile accounts payable transactions
Prepare analysis of accounts payables
Monitor accounts to ensure payments are up to date
Research and resolve invoice discrepancies and issues
Maintain vendor files
Correspond with vendors and respond to inquiries
Assist with month end closing
Provide supporting documentation for audit
Provide administration support to internal customers and suppliers
Ensure all creditors’ payments to be made within agreed payment terms, ensuring that discount is obtained where possible.
Process invoice receipts.
Assist in Maintaining company’s tax database
Assist in preparing tax provision schedules.
Prepare sales reconciliations to align with declared revenues, VAT, WHVAT and bank deposits.
Skills, Experience & Education
Qualifications
Bachelor degree in Accounting, Business Administration or similar
Certified Public Accountant CPAK
Experience
2- 3 years’ experience.
Tax administration experience
Dealing with Tax agencies.
SAP and or MSD experience.
Creditors handling background.
Practical experience of working with an ERP
Hands-on experience in Manufacturing environment and Payables.
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