Responsibilities.
- Prepare and maintain employment records related to HR activities both statutory and non-statutory such as recruitment, termination, leave, transfers, and promotions.
- Providing support, guidance and counsel to staff at all levels. Ensure open communication channels are maintained at all times.
- Preparation and processing of payroll for employees in the organization on a monthly basis.
- Preparation and processing of monthly statutory/voluntary deductions for payment.
- Address and resolve employees’ correspondence relating to the payroll, that is the P9 Forms, Payslips and updating of statutory/voluntary deductions in a timely manner.
- Collecting daily, weekly, and monthly employee time sheets and calculating employee work hours.
- On a monthly basis receive all payroll amendments including salary changes, overtime payments, allowances, changes to pension contributions, new recruits, bank account changes, promotions etc. from the supervisors and Management.
- Check that monthly payroll amendments have been duly authorized by the Management prior to input into the payroll.
- Provide regular reporting on the performance of assigned roles weekly, monthly and as may be required.
- Assist with other duties in the HR and Payroll function as and when requested to by Management.
- Maintain and update human resources documents, such as the Company Handbook, Code of Conduct, and Ethics or performance evaluation forms.
- Coordinate the management and maintenance of staff contracts, personnel files, and other employee information.
- Conduct reference and background checks on job applicants.
- Inform job applicants of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, and / or promotion opportunities.
- Analyze employment-related data and prepare required reports.
- Develop the appropriate training approaches to facilitate the training as per the recommended industry standards.
Qualifications and Requirements
- Bachelor’s Degree in Human Resource Management or related field.
- At least 3 years and above of work experience in a busy HR department.
- Prior experience in implementing HR policies and manpower planning.
- Must be well conversant with the Kenyan labour laws and ethical HR practices.
- Must be well conversant with payroll – AREN software.
- Excellent people management skills.
- Good communication and interpersonal skills.
- Must be accurate and thorough in the work.
- Self-Driven and result Oriented.
- Honest in his/her dealings.
- Candidates within Kwale are encouraged to apply.
- Must be a member of IHRM
How to apply:
If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Sales Team Leader – Distribution) to [email protected] before 15th May 2023.
