Responsibilities:
- Schedule meetings and appointments
- Manage the social media platforms
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers, and office lease
- Manage office G&A budget, ensure accurate and timely reporting
- Provide general support to visitors
- Assist in the onboarding process for new hires
- Liaise with facility management vendors, including cleaning, catering, and security services
- Serve as the point person for office manager duties including Maintenance, Mailing, Supplies, Equipment, Bills, Errands, and Shopping
Requirements and skills
- Proven experience as an Office Administrator, Front Office, or Administrative Assistant
- A Bachelor of Science degree in sociology or a degree in psychology is preferred
- Knowledge of Office Administrator responsibilities, systems, and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)Hands-on experience with office machines (e.g. fax machines and printers)
- Familiarity with email scheduling tools, like Email Scheduler
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with the ability to suggest improvements
- Self-Starter
How to apply:
If you are up to the challenge, and possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Office Administrator – Behavioral Health Organization) to [email protected] before 10th May 2023
