JOB PURPOSE:
To assist in finance related tasks in line with agreed and accepted IR financial practices and procedures.
KEY OBJECTIVES:
To maintain the petty cash, prepare vouchers, record transactions and petty cash reconciliation, get approval and maintain filing.
KEY ROLES/RESPONSIBILITIES
Accounting:
Payments:
- Preparation of and vouching of transaction supporting documentations as required by Islamic Relief procedures.
- Writing of cheques
- Issuing cheques to suppliers.
- Ensure all transactions are adequately supported prior to payment.
- Ensure that all vouchers are well approved
- Collect, keep and file receipts and pertinent financial supporting documents from recipient of the cheque, and by adjusting the stamp date and writing the cheque number on every settled document, use “PAID” stamp.
Bank
- Check & verify Purchase/service request forms for authorization, budget and the cost centre to be charged.
- Check if budget availability is signed by responsible person.
- Prepare bank payment Voucher/PCPV as the case may be.
- Write the correct budget/accounting title, code /project name/code, on Vouchers. which must be similar with AX System chart of Accounts.
- Reconciling Banks for the Office and keep updated record for the bank account.
Recording
- Recording of petty cash transactions and cash book maintenance. Ensure reconciliation of the petty cash balance daily and to get it approved by the finance officer.
- Reconcile and count cash at safe on daily basis.
Reporting
- Preparation of monthly field reports and submits to the finance manager.
- Preparation of monthly funds request and submit to the Country office.
Filling
- Maintenance of the financial filing and ensuring that copies are maintained at the end of each project and ensuring adequate archiving.
- Perform any other duties as requested by his/her line manager subject to comply and not conflict with the above.
- Ensure advance clearance forms and supporting documents are authorized by the supervisor,
- Authenticate receipts upon collection,
- Issue document clearance letter for staff debtors who settle their advances.
- Sort various financial documents in chronological order,
- Attach bank advice/CPO receipts with the respective letters,
- Attach pertinent supporting documents, Stamp, and complete document numbers,
- Before posting to the AX system, Present for checking and initial and approval,
- File & hand over documents in sequential order and present to finance officer for recording/posting.
- Ensure documents are properly coded, checked and approved before filing.
- Ensure that all necessary documents are appropriately filled and submitted to Country Office.
Qualifications/Experience/Skills:
- Bachelor’s in accounting and finance (finance option) or related field
- At least 0-year experience in Finance management in NGO set-up
- Proven skills and knowledge in accounting systems
- Effective IT Skills (Word & Excel).
- Communication, tact, and negotiation skills.
- Problem solving.
- Flexible and patient.
- Fluent in Written and spoken English.
Personal requirements
- Ability to cope with stress, and live in environment with very basic living condition
- Very strong interpersonal skills: strong communication and diplomatic skills
- Flexibility to respond to changing nature of humanitarian context and operational difficulties
- Excellent analytical skills, observation, and analysis capacity
- Ability to plan and output oriented (pro-active)
- Ability to adhere to deadlines and respect line management
How to apply:
Candidates should forward their CV to: [email protected] using the position as subject of email.
