About the job
We are looking for a very proactive and extremely detail-oriented Executive Assistant/Personal Assistant with excellent interpersonal skills, strong speaking and writing skills, and very strong work and Personal ethic.
This position reports directly to the CEO/Founder and is responsible for all business and personal-related duties as delegated by the CEO.
This position will primarily provide comprehensive assistance to the CEO so he may focus on his primary responsibilities and maximize his time and effectiveness (i.e. responsible for a wide variety of administrative support duties).
Responsibilities
- Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
- Assist in the management and organization of the CEO’s calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands.
- Manage and coordinate travel for both business and personal arrangements.
- Spend time and become familiar with all aspects of business and residence.
- Assist in screening calls, emails, transmittals, and visitors.
- Prepare agendas, attend meetings, and transcribe correspondence from handwritten notes.
- Coordinate onsite meetings, luncheons, coffees, in-house events, and campaigns.
- Assist in file organization
- Assist in CRM input and editing (customer relation management).
- Coordinate direct email campaigns (or ability to learn email campaigning).
- Greet and check-in clients and other guests for meetings and events.
- Perform a variety of office and personal errands and Coordinate and manage vendors and contractors at the office and/or residence.
- Manage travel arrangements for the business and personal activities of the CEO.
Skills and Qualifications
- Excellent communication skills and Exceptional people skills
- Detail-oriented and Keen to learn
- Excellent organizational skills and Working professionally
- Excellent problem-solving skills and Excellent management skills
- Must be flexible and willing to work extra time during busy times and on call during weekends and after business hours.
- Thrive in an intense, do-it-yourself, start-up environment.
- Ability to work well within a cross-functional team environment and diverse communities.
- 5 years experience as an Executive / Personal Assistant
How to Apply
Use this email to send your application: [email protected]
To reach us on or before 5th May 2023
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