Duties and Responsibilities:
- Assist in the formulation, implementation and review of records management systems and processes;
- Seal the Auditor-General’s Annual Reports;
- Receive, sort, open and file correspondences;
- Distribute and dispatch mail;
- Ensure security of information and records in the registry;
- Ensure security and safe keeping of archived records;
- Assist in the training of internal users on records management systems and processes to enhance efficiency;
- Assist staff with requests to locate and retrieve documents that had been archived in a safe and secure manner to promote confidentiality and integrity;
Guide on files disposal.
Job Specification
Requirements for Appointment:
- Kenya Certificate of Secondary Education (KCSE) mean grade of C- (Minus) from the Kenya National Examination Council or equivalent qualification from a recognized institution;
- A Diploma in any of the following: Records/Information Management, Information/ Library Science, Human Resource Management, Business Management, Accounting, Supply Chain Management or any other relevant and related discipline;
- At least 6 years’ working experience at the grade of Records Management officer II or equivalent position;
- Proficiency in Computer Applications.
Core Competences
- Creative/ Innovative – Develop new and unique ways to improve operations within the Office to deliver excellent, efficient and outstanding service/products to clients (e.g. methods, processes, systems, policies etc.). Take initiative and start activities.
- Ethical – Understand ethical behaviour and public-sector practices. Ensure that own behaviour and behaviour towards others is consistent with these standards and aligns with the values and ethical standards of the Office.
- Teamwork – Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance effectiveness within OAG.
- Effective Communication – Speak, listen, and write in a clear, thorough, and efficient manner using appropriate and effective communication tools and techniques. Speak eloquently and engagingly in meetings, in one-on-one situations as well as in small and large groups. Listen, be receptive to the counterpart and adapt to the situation. Adjust the message to the recipient.
APPLY ON THE OFFICIAL WEBSITE USING THE LINK BELOW:
