Executive Support
- Manage and maintain the Leaders’ schedules, calendar of appointments, itineraries and travel and accommodation arrangements.
- File and retrieve documents and any required reference materials.
- Communicate on behalf of the Leader, with Board members, Senior Managers and staff on matters related to Leaders’ initiatives.
- Provide a bridge for smooth communication between the Leaders’ office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Work closely and effectively to keep the Leader well informed of upcoming meetings and events.
- Assist with preparation of reports and power point presentations.
- Record, transcribe and distribute minutes of the MANCO meetings.
- Assist in coordinating the agenda of the Leaders’ meetings and client meetings.
- Handling of internal and external risks and issues that may affect area of work.
Board Support and Liaison
- Serve as the Executive’s administrative liaison to Zamara Group Board of Directors.
- Assist with travel arrangements, lodging and meal planning as needed.
- Maintain discretion and confidentiality in relationships with all board members.
- Comply with applicable rules and regulations set in bylaws regarding leaders’ committee matters, including advance distribution of materials before meetings in electronic/paper format.
Communication
- Acting as first point of contact for the executive/principal which may include (but is not limited to) taking phone calls, monitoring and responding to written correspondence as appropriate.
- Undertake research on behalf of the respective Leaders’ office, prepare and edit correspondence, communications, presentations and other documents.
- Monitor, screen, respond to and distribute incoming communications.
- Act as a liaison between external parties as and when necessary.
Cross Divisional Support
- Facilitate travel and accommodation plans for managers and other staff.
Experience and personal qualities
- A Bachelor’s Degree in a related course
- 5 years administrative experience, 3 of which should be at executive level.
- Expert knowledge of standard office administrative practices and procedures.
- Great interpersonal skills
- Mastery of MS office
- Resourceful and innovative
- Good organizational and planning skills
- Good communication skills
- Problem analysis and problem solving skills
- Judgment and decision-making ability
- Initiative
- Intuitive
- Confidentiality
- Attention to detail and accuracy
- Adaptability
How to apply:
If your career aspirations match this opportunity, please send your CV on LinkedIn on or before 12:00 pm GMT, Friday, 21 April 2023.Interested and qualified? OFFICIAL WEBSITE LINK
