Senior Principal Registrar

ADVERT NO. EXT/ 1/04/2023

Duties and responsibilities at this level will entail: 

• Evaluates and processes admissions applications in accordance with Institute’s policies, goals and rules on admissibility of students; 
• Advise applicants regarding admissions requirements, eligibility for admission, program options, residency requirements and other matters related to their admission to the Institute; 
• Supporting ongoing development and implementation of Work Study program;
• Customizing student/employer matches by instituting competency modeling; 
• Interviewing students to assist them with choosing the most suitable placement or experiential learning experience; 
• Supporting departments with student placements; 
• Designing student work-readiness programs including resume writing, interview preparation workshops, etc; 
• Coordinating group orientation and networking events for all partners, students, businesses, community and faculty; 
• Maintaining a current database of employers, student placements and experiential assignments; 
• Coordinating the registration and administration of examinations; 
• Coordinating Examination function including analysis and release of results; 
• Liaising with external examination bodies; 
• Coordinating Guiding and Counseling of students; 
• Coordinating students’ welfare; 
• Coordinating students’ recreational activities; 
• Coordinating students’ field attachment; 
• Coordinating the registration of students and keeping their records; 
• Dealing and solving students’ problems; 
• Monitoring student behavior and developing strategies and action plans, as appropriate; 
• Coordinating student support services such as medical care, etc, are adequate; 
• Custodian of office machinery used by students, e.g. photocopy/services and stationery; 
• Overseeing the registration of students and maintenance of their records; 
• Monitoring student behavior and developing strategies and action plans, as appropriate; 
• Ensuring student support services such as medical care, etc, are adequate; 
• Coordinating Examination function; 
• Coordinating Guiding and Counseling activities; 
• Coordinating students’ welfare; 
• Formulating students’ recreational activities; 
• Coordinating students’ field attachment; 
• Preparing budget for the requirements of the department.

Job Specifications
For appointment to this scale, a candidate must meet the following requirements:

• Master’s Degree in Public Administration (MPA), Masters in Business Administration (MBA), Masters in Education, Masters in Social Science, Masters in Human Resource Management or other equivalent qualifications from a recognized institution; 
• Bachelor’s Degree from a recognized institution; 
• Computer literacy; 
• Exemplary work performance; 
• Ten (10) years’ work experience in management position with the responsibility for managing student affairs and spearheading the organization of a variety of student activities; 
• Must have served as a Principal Registrar, KW4 or equivalent position in a reputable organization for a minimum period of four (4) years; 
• Fulfill the requirements of Chapter 6 of the Constitution.

Senior Principal Lecturer – (4) Posts

ADVERT NO. EXT/ 2/04/2023

Duties and responsibilities at this level entail:

• Management of a multi-disciplinary team of Lecturers;
• Management of Performance Evaluation against set targets;
• Formulation and provision of policy guidelines on planning, development and management of departmental/Campus academic programmes;
• Preparation of curricula/syllabuses, rules and regulations governing the implementation of departmental/Campus academic programmes;
• Co-ordination of both continuous assessment and final examinations;
• Guiding the other academic staff on running of academic programmes;
• Working closely with Deputy Director in charge of Academic Affairs/Research, Consultancy, Outreach and Development and/or Campus Principal and Registrar on staff development, training and research programmes;
• Carrying out research;
• Carrying out consultancy services;
• Any other duties that may be assigned by the immediate supervisor.

Job Specifications
For appointment to this scale, a candidate must meet the following requirements:

• Have served satisfactorily in the scale of Principal Lecturer, KW4 for a minimum period of four (4) years or served in an equivalent scale in a training environment;
• Master’s degree in a relevant lecturing field in any of the following disciplines: Water / Civil / Mechanical / Electrical / Irrigation Engineering, Hydrology, Geology, Hydrogeology, Mathematics, Computer Science, Land Surveying and Social Science, Physical Sciences and Natural Sciences, Environmental Science, Economics, Commerce, Education from a recognized University;
• Bachelor’s degree in a relevant lecturing field in any of the following disciplines: Water / Civil / Mechanical / Electrical / Irrigation Engineering, Hydrology, Geology, Hydrogeology, Mathematics, Computer Science, Land Surveying and Social Science, Physical Sciences and Natural Sciences, Environmental Science, Economics, Commerce, Education from a recognized University;
• Professional qualification and membership (where applicable);
• Senior Management Course lasting not less four (4) weeks;
• At least ten (10) years’ work experience four of which should be in a management position;
• Training of Trainers Course;
• Evidence of publication in refereed journals;
• Demonstrated proficiency in teaching and Research or At least Four (4) Years’ experience in a Management role;
• Computer Literacy;
• Fulfill the requirements of Chapter 6 of the Constitution.
• In addition to the above requirements, an officer must have the following key personal attributes and core competencies:

Manager, Internal Audit & Risk Assurance

ADVERT NO. EXT/3/04/2023

Duties and responsibilities at this level will entail:

• Continuously reviewing and assessing operational, financial management systems, policies, procedures, and guidelines and recommend improvements;
• Undertaking financial audits to assess compliance with set standards and specifications; 
• Gathering, collating and analyzing financial data and reports to ensure efficiency and effectiveness of funds utilization;
• Conducting post audit reviews;
• Carrying out risk assessment and evaluation as part of the audit process; preparing and submitting periodic audit reports to the Director;
• Coordinating Internal Auditors works; 
• Interpreting financial policies for sound auditing principles/practices and control;
• Developing and implementing audit plans; undertaking special audit investigations as may be required from time to time;
• Ensuring risk assessment and developing risk management guidelines as well as fraud investigation strategy;
• Setting up and implementing systems in accordance with International Auditing Standards. The Internal Auditor will also develop, Implement and audit work programmes in line with set targets and annual work plans. 

Job Specifications 
For appointment to this scale, a candidate must meet the following requirements:

• Served in the scale of Senior Auditor or in a comparable and relevant position in the Public Service for a minimum period of four (4) years;
• Have passed Part III of the Certified Public Accountants (CPA (K) Examination or its recognized equivalent professional qualifications from a recognized Institution;
• Bachelor’s degree in Commerce (Accounting or Finance option), Business Administration (Accounting option) from a recognized institution or any other relevant equivalent qualification from a recognized Institution;
• Master’s Degree in any of the following disciplines: Finance, Accounting, Business Administration or any other equivalent qualification from a recognized institution; 
• Have attended an auditing/risk management course or its equivalent from a recognized Institution; 
• Senior Management Course lasting not less than four (4) weeks from a recognized institution;
• Proficiency in computer applications including Accounts related packages;
• Fulfill the requirements of Chapter 6 of the Constitution.

Manager, Finance and Accounts

ADVERT NO. EXT/ 4/04/2023

Duties and responsibilities at this level will entail:

• Ensuring expenditure controls and payments;
• Maintaining an up to date books of accounts;
• Maintaining asset register;
• Preparing all financial reconciliations;
• Assisting in the preparation of management accounts;
• Preparing financial reports;
• Reviewing expenditure returns from the county and departments;
• Preparing budgets;
• Accounting for funds disbursed to the Institute;
• Preparing management and statutory reports including final accounts;
• Assisting in the development of supplementary financial regulations andprocedures to enhance internal controls established through Treasury regulations and procedures;
• Ensuring compliance with the National Treasury regulations and procedures;
• Authorizing payments and signing of cheques subject to set limits;
• Supervising, training and development of accounts staff;
• Setting targets for the accounts staff and evaluating achievements.

Job Specifications
For appointment to this scale, a candidate must meet the following requirements:

• Served in the scale of Principal Accountant, KW4 or a comparable and relevant position in the Public Service for a minimum period of four (4) years;
• Bachelor’s degree in Commerce (Accounting or Finance option), have passed Part III of Certified Public Accountants (CPA) Examination or its recognized equivalent from a recognized Institution;
• Have a Master’s degree in any of the following: Commerce, Accounting, Business Administration, Finance or their equivalent qualification from a recognized Institution;
• Senior Management Course lasting not less than four (4) weeks from a recognized institution;
• Be registered with the Institute of Certified Public Accountants of Kenya (ICPAK) and Registration of Accountants Board (RAB);
• Have demonstrated professional competence in Accounts work as reflected in work performance and results;
• Have a clear understanding of the Mandate of KEWI and the role of finance andaccounts work in achievement of the same.
• Certificate in computer applications;
• Shown merit and ability as reflected in work performance and results;
• Fulfill the requirements of Chapter 6 of the Constitution.

Manager, Human Resource Management and Administration

ADVERT NO. EXT/5/04/2023

Duties and responsibilities entails to: 

1. Develop human resource strategy; 
2. Develop and constantly review the Institute terms and conditions of service to ensure that they provide competitive employment practice and motivate staff; 
3. Coordinate organizational development and job reviews with a view of developing job requirements to support the organizational and personal development; 
4. Manage the recruitment function and provide human resource skills and competencies;
5. Develop and manage welfare of the Institute and other incentive schemes such as medical, employee insurance and other health and safety requirements; 
6. Develop and monitor implementation of the Institute’s performance management process; 
7. Regularly review remuneration policy and structure and advice as appropriate; 
8. Analyzing the staffing levels and making proposals for succession planning;
9. Analyzing utilization of human resources in the Institute and advising on proper deployment; 
10. Analyzing staff progression and making proposals for career development; 
11. Ensuring the correct interpretation and implementation of human resource regulations including those relating to pensions, salary administration, labour laws and other statutes relating to human resource management. 

Job Specifications
For appointment to this scale, a candidate must meet the following requirements:

1. At least ten (10) years’ relevant work experience; 
2. Have served in the scale of Principal Human Resource and Administrative Officer KW4 or a comparable and relevant position in a reputable organization for a minimum period of four (4) years; 
3. Be in possession of a Master’s degree in Human Resource Management/Industrial Relations, Public/Business Administration, Government or its equivalent recognized qualifications from a recognized Institution; 
4. Relevant Professional qualification and membership, 
5. Senior Management course lasting not less four (4) weeks at a recognized institution; 
6. Be proficient in computer applications. 
7. Fulfill the requirement of Chapter six of the constitution.

Principal Supply Chain Management Officer

ADVERT NO. EXT/6/04/2023

Job Description
The Principal Supply Chain Management Officer, Scale KW4 reports to the Director. 

Duties and responsibilities at this level will entail:

• Providing input into the annual procurement and disposal plans;
• Implementing the annual procurement and disposal plans;
• Coordinating procurement and disposal activities;
• Preparing contract documents for goods, works and services; 
• Liaising with the user department to ensure effective implementation of contracts for goods, works and services; 
• Providing secretariat to committees incidental to procurement of goods and services, and disposal of assets; 
• Overseeing periodic and annual stocktaking exercise;
• Coordinating disposal of assets activities; 
• Preparing draft statutory reports to PPRA. 

Job Specifications
For appointment to this scale, a candidate must meet the following requirements;

• Have eight (8) years relevant work experience in public or private, four (4) of which must have been at a Senior Supply Chain Management Officer grade KW5 or its equivalent in a comparable position in a reputable organization;
• Bachelor’s Degree in Commerce, Procurement and Supplies Management, or equivalent qualification from a recognized institution; 
• Master’s Degree in Supply Chain Management, Logistics or equivalent qualification from a recognized institution; 
• Diploma in Supplies Management or its equivalent qualification from a recognized institution
• A Senior Management Course lasting not less than four (4) weeks from a recognized institution; 
• Membership of professional body either KISM or CIPS in good standing; 
• Senior Management course lasting not less than four (4) weeks from a recognized institution;
• Proficiency in computer applications.
• Demonstrated results in work performance; 
• Fulfilled the requirements of Chapter Six of the Constitution

Principal Accountant – (1 Post)

ADVERT NO. EXT/ 7/04/2023

Duties and responsibilities at this level will entail:

1. Coordinating management accounting and preparation of final accounts and statements;
2. Ensuring timely and proper bank reconciliation;
3. Interpreting regulations of the Institute pertaining to financial control and management;
4. Timely and accurate preparation of quality management reports;
5. Coordinating preparation of budgets based on work plans;
6. Ensuring provision of accurate timely reliable financial information as well as timely submission of annual financial statements of accounts;
7. Interpretation of financial policies for sound accounting principles, practices and control and management of corporate tax, VAT and other statutory deductions.

Job Specifications
For appointment to this scale, a candidate must meet the following requirements:

1. Served in the scale of Senior Accountant or in a comparable and relevant position in a reputable organization for a minimum period of four (4) years;
2. Have a Master’s degree in any of the following: Commerce, Accounting, Business Administration, Finance or their equivalent qualification from a recognized Institution;
3. Bachelor’s degree in Commerce (Accounting or Finance option) and passed Part 
4. of Certified Public Accountants (K) Examination or its recognized equivalent;
5. Registered with the Institute of Certified Public Accountants of Kenya (ICPAK) and the Registration of Accountants Board (RAB);
6. Senior Management Course lasting not less than four (4) weeks from a recognized institution;
7. Be proficient in computer applications including Accounts related packages;
8. Shown merit and ability as reflected in work performance and results;
9. Fulfill the requirements of Chapter 6 of the Constitution.

Senior Accountant

ADVERT NO. EXT/8/04/2023

Job Description

• The Senior Finance Officer/Accountant, KW5 reports to the Principal Accountant, KW4.
• Duties and responsibilities at this level will entail:
• Verification of vouchers and committal documents in accordance with laid down rules and regulations;
• Data capture, maintenance of primary records such as cashbooks, ledgers, vote books, registers and preparation of simple management reports e.g. imprest and expenditure returns etc;
• Timely and accurate preparation of quality management reports;
• Safe custody of KEWI records and assets under him/her; analysis of the below the line accounts. receiving duly processed payments and receipt vouchers;
• Writing cheques and posting payments and receipting vouchers in the cash books; balancing and reconciling cash books on daily basis;
• Arranging for withdrawal of cash for office use and ensuring safety of the same at all times; extracting and providing cash liquidity analysis;
• Ensuring security of cheques and cheque books;
• Paying personal and merchant claims guided by cash balances in the cash books and treasury regulations;
• Receipting of all money due and payable to the Institute.

Job Specifications
For appointment to this scale, a candidate must meet the following requirements:

• Have served in the grade of Accountant KW6 or in a comparable and relevant position for a minimum of four (4) years;
• Passed Part III of the Certified Public Accountants (CPA) Examination or a
• Bachelor’s degree in Commerce (Accounting or Finance option), BusinessAdministration (Accounting option) from a recognized institution or any other relevant equivalent qualification from a recognized Institution;
• Be proficient in computer applications including Accounts related packages;
• Fulfill the requirements of Chapter 6 of the Constitution.

Principal Human Resource and Administration Officer (One position)

ADVERT NO. EXT/9/04/2023

Duties and responsibilities at this level will entail:

• Human resource planning; recruitment; appointment; discipline; industrial relations; staff welfare; and performance appraisals;
• Staff training and development;
• Assisting in design of human resource policies;
• Managing records;
• Designing and managing human resource management information system.
• Overseeing the provision of efficient office services, telephone services, registry services, office equipment and supplies, cleanliness of grounds and offices, transport services, including the drivers;
• Ensuring proper facilitation of officers travelling within and without the country;
• Coordination of prompt payment of bills;
• Guiding and training staff under him/her;
• Upkeep of institute’s assets register,
• Supervision of constructions and maintenance works,
• Developing work plans for the section;
• Monitoring and evaluating officers in the section.

Job Specifications
For appointment to this scale, a candidate must meet the following requirements:

• Bachelor’s degree in Human Resource/Personnel Management/Public Administration/Business Management or any other relevant qualifications from a recognized Institution;
• Master’s Degree in any of the above fields;
• Relevant Professional qualification and membership,
• At least Eight (8) years’ work experience four (4) of which should have been a Senior Human Resource and Administrative Officer KW5 or its equivalents
• Attended a Senior Management course lasting not less four (4) weeks.
• Shown merit and ability as reflected in work performance and results.
• Membership of a professional body
• Proficiency in computer applications;
• Fulfill the requirements of Chapter 6 of the Constitution

Principal Legal Officer

ADVERT NO. EXT/10/04/2023

Duties and responsibilities at this level will entail:

1. Providing legal advice to the taken by the Board;
2. Drawing up contracts, agreements and other legal documents; 
3. Undertaking research on different information to ensure that the Board is acting in accordance with all applicable laws; 
4. Preparing Quarterly Legal Reports; 
5. Preparing Board Resolutions, Action Points, Board Reports and Board Minutes;
6. Identifying legal and compliance risks and issues relative to the Board’s intended actions; 
7. Managing the risk exposure of the Board by ensuring compliance with all relevant statutory and regulatory requirements;
8. Liaising with external lawyers on all cases filed against the Board to ensure instructions, witnesses and statements are procured on time; 
9. Working with external lawyers to initiate lawsuits or to formulate a defense, to gather evidence in legal proceedings involving the Board and rendering general 55 advice relating to any legal proceedings involving the Board;
10. Representing the Board in litigation matters. 

Job Specifications

• For appointment to this scale, a candidate must meet the following requirements;
• Minimum of Eight (8) years relevant work experience;
• Bachelors of Laws degree from a recognized institution;
• Postgraduate Diploma in Legal Studies from the Council of Legal Education;
• Have been admitted as an advocate of the High Court Kenya;
• Have valid practicing certificate; 
• Have proficiency in computer applications; 
• Demonstrate professional competence in work performance and results;
• Fulfilled the requirements of Chapter Six of the Constitution

Principal Planning, Resource Mobilization, and Business Development Officer

ADVERT NO. EXT/11/04/2023

Duties and responsibilities at this level will entail:

• Developing and implementing research and development plans, procedures and techniques;
• Assisting management and internal clients to understand the results and implications of research and development initiatives;
• Interpreting the results of research reports and recommend new products or services based on research analysis;
• Providing advice on research and development options available to the organization;
• Monitoring any developments in the research area and work out how these may affect the organization;
• Publishing results of significant research projects in various Marketing journals and periodicals;
• Developing and implement knowledge management and knowledge sharing framework in the corporation;
• Designing and implement performance monitoring system to ensure organization’s objectives and ensure targets are met;
• Preparing departmental quarterly and annual performance reports;
• Coordinating Annual Corporate performance contract evaluation exercise;
• Coordinating the development and implementation of departmental annual business plans;
• Cascading the Corporate performance Contract to the Divisional and departmental levels;
• Monitoring and evaluate implementation of the KEWI’s Divisions and departmental performance contracts.

Job Specifications
For appointment to this scale, a candidate must meet the following requirements:

• A minimum period eight of (8) years relevant work experience four (4) of which should have been at the level of Senior Planning, Resource Mobilization, and Business Development Officer;
• Bachelor’s Degree in Economics, Strategy, Marketing, Business Administration or any other related field from a recognized institution;
• Master’s Degree in Economics, Strategy, Marketing, Business Administration and any other related field from a recognized institution;
• Attended a Senior Management Course lasting not less four (4) weeks.
• Certificate in Monitoring and Evaluation course;
• Proficiency in computer applications;
• Fulfilling the requirements of Chapter Six of the Constitution.

Method of Application

Interested candidates who meet the requirements should submit soft copies of their application(s) with detailed CV and testimonials to the Institute’s email address: [email protected] and hard copies to be sent or hand-delivered to KEWI Headquarters – along Ole Shapara Avenue South C, Nairobi by 17th May, 2023.

The applications for positions should be addressed to:

The Chief Executive Officer
Kenya Water Institute
P.O Box 60013-00200
Nairobi

In addition to the above indicated requirements, applicants will be required to meet the requirements of Chapter Six (6) of the Constitution of Kenya on Leadership and Integrity.
The following clearances will be required from successful candidates upon offer of job and not at the application stage.

• Certificate of Good Conduct;
• Clearance from the Ethics and Anti – Corruption Commission;
• Certificate of Compliance from the Higher Education Loans Board (HELB);
• Kenya Revenue Authority (KRA) Tax Compliance Clearance; and
• Certificate of Clearance from the Credit Reference Bureau (CRB).

KEWI is an equal opportunity employer and encourages all qualified persons; including Women, Persons with Disability and persons from Minority groups to apply. Only successful candidates shall be contacted for interviews.

THE CHIEF EXECUTIVE OFFICER
KENYA WATER INSTITUTE