Main Job Purpose
This role is responsible for supporting the Business to win and deliver projects by providing resourcing admin support for a number of key resourcing processes, primarily contributing, amongst other tasks, to the due diligence process, by liaising with relevant stakeholders to carry out necessary checks. The post holder will also be responsible for the advertising and posting of roles and the maintenance of the Lumesse applicant tracking system.
Main Role Responsibilities
Due diligence
- Responsible for liaising with the Resourcing team and Business Stakeholders to complete the due diligence process on all contractors whom we are in negotiations with for potential opportunities.
- Responsible for coordinating with candidates to obtain relevant documentation (e.g., references, and professional qualifications) to ensure compliance with the due diligence process.
- Responsible for following-up with candidates in a timely manner to obtain any additional/pending information.
- Responsible for liaising with the Resourcing team and Business Stakeholders on any negative due diligence outcomes and inform a contractor of the outcome of the due diligence process.
- Responsible for ensuring that necessary approvals are obtained at key stages during the due diligence process in a timely manner.
- Responsible for providing regular and timely status updates to recruiters on the due diligence process for a particular candidate, and for flagging any potential challenges.
- Keep track of Due Diligence that are coming to an end and renew as necessary.
Database management
- Ensuring the DD and Job profiles are recorded correctly and timely on the appropriate systems and workflow trackers.
- Responsible for ensuring that all documentation relevant to the due diligence process is uploaded and maintained in a timely and accurate manner, for reference and compliance purposes.
- Create and maintain pools of candidates for Clusters on Lumesse as directed by other members of the Resourcing team.
Resourcing/Advertising /Job posting/Contracting
- Ability to use Applicant Tracking Systems, such as Lumesse/ Linkedin to assist with resourcing.
- Advertising roles on internal and external job portals and managing the response when required.
- Responsible for supporting project teams to develop pen-portraits and formatting CVs to be included in EOI and/or RFP responses, if required
- Assisting with arranging interviews if needed from the Resourcing team on certain projects.
- Support to the Payroll and Contracts Manager to create contracts as and when required.
Requirements
- Secondary-level education standard or equivalent working experience
- Experience in coordinating due diligence process
- Experience in recruitment either in-house (preferred) or agency (desirable)
