Position: Administrative/Executive Assistant
Location: Nairobi
Overall Purpose: The job holder will be responsible for providing administrative support to General Manager and other executives, managing the office, coordinating teams, and assisting with event planning and execution.
Duties & Responsibilities
- Provide administrative support to the company’s executives, including managing their calendars, scheduling meetings, and assisting with ad-hoc projects as needed.
- Manage the office, including answering and directing phone calls & emails, managing office supplies, and ensuring excellent customer service to clients and vendors.
- Create and maintain various documents, spreadsheets, and databases.
- Schedule appointments, coordinate & manage calendars for the team.
- Coordinate meetings for the team, including booking venues and arranging catering/Accommodation.
- Assist with event planning and execution, including venue research, vendor coordination, and on-site management.
- Provide administrative support in handling employee and motor vehicle insurance matters, and court cases where necessary.
Requirements & Qualifications
- Degree in Business Administration, Human Resource Management, or a related field
- At least 2 years experience in a fast-paced environment that showcased organization and keenness to detail
- Knowledge in handling and following up on court cases, insurance and immigration matters.
- Experience in Human Resource Management is an added advantage.
- A valid Driving License.
- IT savvy and proficient in Microsoft Office and calendar organization tools
- Discreet individual, able to handle highly confidential and sensitive information
- Effective communication skills, both written and verbal
- Male candidates are encouraged to apply.
How to apply
Interested and qualified candidates who meet the above qualifications should send their CVs only, stating the position applied for as the subject to [email protected] by Saturday 22nd April 2023.
