Duties and key responsibilities:
- Organize virtual and in-person meetings or sessions as instructed by the Advisor.
- Support in data and information collection requested by the Advisor and other consultants hired for the Initiative.
- Support interpretation and translation in the meetings, seminars, workshops, and documentation when requested.
- Support all necessary documentation and arrangements for implementing training programs and pilot activities including email correspondence, prepare minutes of meetings/interviews, memorandum, reports, PowerPoint presentation materials etc.
- Provide assistance for procurement in accordance with JICA’s accounting regulations.
- Keep daily accounting record in soft copy and file supporting documents (quotation, invoice, receipt, etc.) in order.
- Support the Advisor to prepare financial report to be submitted to JICA office.
- Manage equipment and asset procured by the Initiative to be in good order.
- Make travel arrangements, such as booking flights, cars, hotel, and restaurant reservations.
- Supervise other internal staffs including cleaners and drivers hired by the advisor.
- Perform all other duties accorded when requested by the Advisor for the success of the Initiative.
Desirable Skills and Qualifications:
- Secondary Education or higher degree (Bachelor’s Degree is an added advantage).
- Proficient computer skills including Microsoft Office applications (Word, Excel, and PowerPoint) and online communication tools such as Zoom.
- At least three (3) years of work experience in coordination and providing administrative support.
- Warm personality with strong verbal and written communication skills.
- Proficiency in English and Swahili (speaking, writing, and reading).
- Punctuality with time.
