Job Description/Requirements
Office Assistant Duties responsibilities include:
● Organizing the office and assisting associates to optimize processes
● Sorting and distributing communications in a timely manner
● Using “back-office” computer systems (ERP software)
Job brief
We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company.
What does an office assistant do?
The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
Responsibilities
● Organize office and assist associates in ways that optimize procedures
● Sort and distribute communications in a timely manner
● Create and update records ensuring accuracy and validity of information
● Schedule and plan meetings and appointments
● Monitor level of supplies and handle shortages
● Resolve office-related malfunctions and respond to requests or issues
● Coordinate with other departments to ensure compliance with established policies
● Maintain trusting relationships with suppliers, customers and colleagues
● Perform receptionist duties when needed
Requirements
● Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role
● Knowledge of “back-office” computer systems (ERP software)
● Working knowledge of office equipment
● Thorough understanding of office management procedures
● Excellent organizational and time management skills
● Analytical abilities and aptitude in problem-solving
● Excellent written and verbal communication skills
● Proficiency in MS Office
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