Accounts Payables
- Ensures adequacy of supporting documentation for all documentation forwarded for payment
- Timely processing of staff advances for travel and activities.
- Processing of supplier invoices within stipulated period.
- Ensuring vouchers are duly authorized before payment and filing.
- Manage a systematic online financial filing system that is sequential, complete and up to date at all times.
- Pro-actively address identified monthly compliance issues regarding payables from HQ and between Nairobi & Sub-Offices.
Accounts Receivables
- Implement EGPAF Kenya’s advances liquidation policy.
- Reviews and signs off on all submitted Field Expense Reports, ensuring the validity and accuracy of all submitted receipts. Periodically samples receipts and clarifies sampled expenses with vendors.
- Accurately posts the advances liquidating expenses to QuickBooks.
Cash/Bank Management
- Monitor bank account balances and request for top ups whenever the account runs low.
- Performs accurate monthly bank reconciliations.
Monthly Reporting activities
- Daily posting of all transactions in quick books and ensuring consistency, accuracy and completeness of such transactions.
- Work on key end month KPIs to facilitate EGPAF –K finance office meets all HQ reporting deadlines for Quick Books closing.
Other Responsibilities
- Orientation of new staff on finance policies and procedures.
- Support of both internal and external audit.
- Focal finance representative in Dhibiti Project.
- A member of budget monitoring Committee- Dhibiti Project.
- Any other work related duties as may be assigned.
To Be Successful, You Will Have
- Minimum Degree in related Business Field.
- CPA will be an added advantage.
- Excellent communication skills.
- Well-developed interpersonal skills.
- Strong work ethic and ability and willingness to work long hours.
- Able to work in team settings and willingness to learn.
- Cross-cultural competence as demonstrated by confidence and ability to make relevant presentations to diverse audiences.
- IT Savvy, including accounting soft wares.
- Willingness to travel.
