Madison Life Assurance Kenya Limited, a subsidiary of Madison Group Limited, is a well-known provider of life assurance, group schemes, and pension administration in Kenya. The Group also provides through two other subsidiaries, general insurance, underwriting as well as fund management services.
SUPERVISOR – REGISTRY MANAGEMENT
The Company is recruiting for the position of Supervisor – Registry Management and the job holder will be based at its Head Office in Madison House, Nairobi.
The Role
Key Responsibilities
- Oversee receiving, verification and confirmation of new files transferred
to the registry from users - Oversee indexing new files into the specific department/product
inventory. - Shelving new and used files into the correct locations
- Collection and/or receiving used files from various departments and
verification against lists provided for transfer. - Sorting used (file-always) and new files for entry into the system and
re-filing. - Receiving client requests directly from users or from the registry officer
in charge of requests. - Retrieval of files requested by the staff members (clients) in respective
departments within the set timelines. - Tracing and keeping track of policy files -to prevent file misplacement.
- Oversee Indexing lapsed/closed files for transfer to the archives.
- Oversee Consolidating active policy files – to create space for new policy
files. - Liaise with the archives agency service provider to ensure proper
effectiveness and efficiency of the services provided. - Assist in the Document Digitization Process.
- Oversee document/record disposal processes.
Minimum Requirements
QUALIFICATIONS, EXPERIENCE AND COMPETENCIES
1. Bachelor’s degree in Information Sciences, Library Science or Records
Management
2. At least 5 years of experience working in a busy registry.
3. Electronic record Management training lasting not less than 2 weeks.
4. Supervisory training lasting not less than 2 weeks.
How to apply:
Qualified candidates are requested to forward their CVs to the Group Human Resources Manager at: [email protected] on email not later than Wednesday, 29 th March, 2023.
