Finance Officer at the Embassy of Sweden

Employers Background

The Embassy of Sweden in Nairobi represents Sweden in Kenya, Somalia, Seychelles and Comoros. The Embassy also represents Sweden in UNEP and UN-Habitat Embassy represents and advances Swedish policies, interests and values in political and economic relations, development cooperation, in trade and investment promotion and in cultural and information matters. It provides consular services to Swedish nationals and migration services to non-nationals.

The Embassy seeks to recruit a driven Finance Officer (bookkeeper) to a busy finance team. You will be one of three Finance Officers working with the day to day financial accounting. The ideal candidate should be flexible and open minded team player to support the lead Finance Officer in a very busy role.

Reporting to: The Finance Officer will report to the Deputy Head of Administration and work closely with the Head of Administration and other Heads of Sections. The workplace will mainly be at the Embassy in Nairobi, however occasional duty trips may be required.

Key Roles & Responsibility.

  • Preparing vouchers for payments and checking that all documents are in order
  • Bookkeeping and general ledger work in accordance with Swedish Ministry for Foreign Affairs practices and procedures for financial management
  • Payments to suppliers including bank transfers and petty cash management
  • Prepare monthly accounts and reconciliations
  • Payroll and statutory payments for local staff
  • Prepare payments of travel claims for local and expatriate staff
  • Other administrative tasks and reporting when necessary
  • Assure the above being handled efficiently and in a timely manner in accordance with Swedish Ministry for Foreign Affairs practices and procedures for financial management
  • Liaise closely with all members of staff, including expatriate staff, this requires good interpersonal skills

Skills, Qualifications & Experience

  • Bachelors in accounting or other similar education, working towards full ACCA /CIMAG examinations or CPA
  • A minimum of 5 years experience, working with bookkeeping, payments and payroll as the main tasks
  • Currently/recently working in a role as bookkeeper/ finance officer, or in a similar role in the private sector, NGO or in an international organisation
  • Knowledge of payroll and statutory payments
  • Taking initiative, being driven and organised are essential qualities to succeed in the role
  • Proficiency in basic MS Office programs: Word, Outlook, PowerPoint, Excel

Other essential qualifications

  • Excellent command of English, both written and oral skills
  • Problem solver, excellent administrative and organisational skills
  • Being an effective team player and good communicator
  • Being discreet, reliable and have a high level of integrity
  • Strong work ethic, showing punctuality and working according to sharp deadlines
  • Passionate and committed learner, ability to learn, adapt to new guidelines, reach and report on agreed results

Added advantages:

  • Knowledge of tax legislation and other statuary payments in Kenya

What to expect as an employee;

  • Medical Insurance + Pension benefits (subject to 5 years employment)
  • 28 days of annual leave
  • Gym allowance
  • Competitive remuneration

How to Apply

Interested individuals are invited to submita 1-page Cover Letter, a CV, anda minimum of 3 professional referencesto GAP Recruitment, not later than 11th April 2023. If you are not a citizen of Kenya, please attach a copy of your Kenyan work – and residence permit.

All candidates must be legally able to work and reside in Kenya with the correct visa/work permit status, or demonstrate eligibility to obtain the relevant permit. The responsibility lies on the successful candidate to 1.Obtain the relevant permit, 2. Pay fees for the permit, 3. Make arrangements to relocate & 4. Meet the costs of relocation. The Embassy of Sweden does not sponsor visas/work permits. Work permits will not be arranged by the Embassy.


Finance Officer at the Embassy of Sweden

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