Job Purpose:
The purpose of this position is to ensure office operations run smoothly within the Church Set up. The jobholder will also be required to attend to Walk-ins and Plan for Meetings liaising with all Departments.
Qualifications and Requirements ·
- Diploma/ Degree in Business Management from a recognized university or related field
- Secretarial Training would be an added advantage
- Highly competent in MS Office, with the ability to make impressive presentations
- Must be a Christian
Personal Traits, Qualities and Aptitudes.
- Excellent Organizational Skills.
- Responsible and Accountable.
- Ability to manage multiple tasks and projects simultaneously.
- Excellent time management
- Exceptional communication and interpersonal skills
- Ability to work independently and be self-motivated.
- Creative and good problem solving skills
- Great social skills
- High Integrity
Key Responsibilities and Duties
- Receiving visitors and directing them accordingly
- Switchboard duties which entails taking and relaying the correct messages to the right office colleague and taking messages and despatching the information promptly and appropriately.
- Communicate and liaise verbally and in writing between suppliers/visitors/enquirers and relevant staff.
- Using a range of office software, including email, spreadsheets and databases; manage filing systems
- Developing and implementing new administrative systems, such as record management
- Recording office expenditure and managing the budget
- Maintaining the condition of the office and arranging for necessary repairs
- .Organizing staff meetings – this includes preparing the agenda and taking minutes
- Delegating work to staff and managing their workload and output
- Writing reports for the director and delivering presentations
- Responding to customer enquiries and complaints
How to apply:
Candidates should forward their CV to: [email protected] using the position as subject of email.
