Profile Introduction
Our client a multinational company seeks to bring on board a Front Office Admin, who will be responsible for providing efficient front office services for the Administration services.
Key Areas of Responsibility
- Handling incoming and outgoing telephone calls and deliveries.
- Assists staff in using telephones by setting up passwords and voice mail.
- Updating and sharing the telephone list with all current staff.
- Delivery, receipt and distribution of mail from courier services.
- Receiving visitors at front desk and directs the visitors as appropriate.
- Assists in typing correspondence for various staff including visa letters and other letters as may be requested.
- Assist in the recruitment process such as preparing interview schedules, sending emails and calling the candidates.
- Assist in preparation of documentation for various meetings as requested.
- Support in institutional events and HR & Administration driven initiatives: – such as staff parties, staff engagement activities etc.
- Support the procurement department in VAT application and other administrative duties when need arises.
- Assist in applying for NITA training applications and making follow up for reimbursements.
- Translations – English/French for French speaking callers and visitors.
- Undertake any other duties as may be directed by the HR unit and other departments within the organization.
Minimum Qualifications:
- Bachelor’s Degree in Business Administration or equivalent.
- Diploma of proficiency in French is an added advantage.
- At least two years relevant experience.
- Experience in use of ERP is an added advantage.
Key Skills & Competencies
- Excellent communication and interpersonal skills.
- Excellent customer service skills and telephone etiquette.
- Familiarity in modern office communications systems.
- Good team player.
- Well organized.
- Proficiency in standard office computer applications and databases such as: MS Office Word, Excel, PowerPoint and Internet.
- Ability to work in French as well as English.
APPLY USING THE LINK BELOW:
Front Office Admin at Stratostaff
