Main purpose of job:
- The Messenger/Driver will provide support across mission handling incoming and outgoing Diplomatic bags. The Officer will work closely with the Transport Team.
- To ensure the efficient running of the mailroom including keeping accurate data and reports for the mailroom and fuel handling.
Roles and responsibilities:
- Sort, collate and distribute/dispatch all incoming/outgoing mails and diplomatic bags
- Log and record all mail transactions on appropriate spread sheets.
- Responsible for keeping track of mails received by the organization and those sent out.
- Keep the mailroom organized by properly arranging the bundles of mail and packages coming in to prevent littering and jam-packing in the office space
- Receiving BHC mail and sending mail to other organisations, including deliveries by BHC drivers
- Cover for other roles within the Transport section when required- i.e. Receptionist and Transport Planner.
- Carry out document scanning, photocopy, binding services & printing of business cards
- Assist in filing of documents as requested
- Prepare relevant mailroom reports on a monthly basis
- Carry out messenger duties from time to time on self-drive basis.
- Assist in fuelling of official vehicles duties.
- Prepare a monthly fuel stock reconciliation report
- Prepare fuel charge sheets
- Prepare day to day fuel dispensing reports
- General administration duties as required
- Perform any other duties as may be assigned by the Transport Manager and his Deputy from time to time
Essential qualifications, skills and experience
- KCSE grade C-
- Diploma in related field
- Computer knowledge
- Possess good planning and reporting skills
- Driving experience with a clean driving licence –Class B,C & D
- Desirable qualifications, skills and experience
- Experience working in the mailroom and as a messenger.
- Good knowledge of front office desk operations, practices and procedures
APPLY USING THE LINK BELOW:
Mailroom Messenger S2 at British High Commission Nairobi
