REF.NO: HEA ACC-01/2023
SUMMARY
The position is responsible for processing of day to day accounting transactions in a timely manner in line with professional standards and the policies, procedures, structures and systems of the organization.
Duties and responsibilities
- Facilitate timely reimbursement of HQ petty cash through tallying, expenses allocation in the system and raising of payment voucher.
- In liaison with programme accountants, facilitate processing of HQ requisitions and issuance of purchase orders.
- Attend all procurement committee meetings and draft minutes.
- Carry out trial balance analysis to guarantee correctness of the balances, coding and transaction management.
- Managing accounts receivable and accounts payable.
- Managing stationery.
- Ensuring timely HQ bank and petty cash reconciliation.
- Maintain proper filing system and management of all auditable documents.
- Timely data input of HQ transactions in the system.
- Raise journal vouchers to correct data in the system.
- Manage sending and receiving of postage from and dispatch of mail and parcels to Branches
- Close monitoring and follow up of imprest advanced to head office staff and ensure they are surrendered on time.
- Assist in internal and external audit processes and provide audit requests. .
- Maintain safe use and custody of passwords for computerized accounting systems.
- Maintain safe and proper record keeping by filling source documents, vouchers and any other supporting accounting documents for future references.
- Undertake any other assignment as may be directed by the Supervisor from time to time
Specifications
- CPA Part II completed.
- At least 2 years’ experience in a similar position.
- Working knowledge of computerized accounting and other computer application packages and proficiency in ICT applications including MS Office, Internet and e-mail.
- High level of integrity to be able to handle assets, cash and cash related transactions.
- Good interpersonal skills and a strong team player with ability to relate well with people of diverse backgrounds.
- Good analytical skills, attention to details, and able to scrutinize payment supporting documents before effecting payment.
- Basic auditing skills
- Good communication and report writing skills with good spoken and written English and Kiswahili.
- Good organizing skills and able to multi-task and work in a fast-paced environment.
- Good problem solving skills.
How to apply:
Qualified and interested candidates should forward a cover letter and CV, citing the Position and Reference Number to [email protected]
