JOB OBJECTIVE
The job holder will be responsible for ensuring accuracy, reliability and integrity of the university exams and provide timely information.
DUTIES AND RESPONSIBILITIES:
- Confirm that all final examination papers are set, moderated and produced according to the final exam timetable;
- Ensure dispatch and delivery of exam material to respective campuses for the assigned programmes;
- Maintain security and safety of draft examination papers;
- Clearance of graduating students;
- Generate the graduation award list and a complete grade consolidation sheet indicating total units, grade attained (average marks and GPA) and the award to facilitate approval;
- Print student academic records as required (transcripts, result slips, exam audits)
- Monitor course requirements and identify and resolve any discrepancies;
- Handle production of exams for the assigned programmes and ensure safe custody of the exams;
- Prepare periodic reports on coursework results for the Chair of Department/ Dean of School to ensure compliance with deadlines;
- Provide periodic updates on return of examination scripts to assist the Chair of Department/ Dean of School to ensure lecturers compliance with deadlines;
- Typeset exams and ensure that all exam papers are proof-read before production;
- Facilitate departmental and school board moderation process by providing relevant reports;
- Release and receive examination material during exam administration periods and provide progress report on assigned programmes;
- Compile accurate counters for examinations as provided by the admissions records i.e. nominal roll, class attendance lists;
- Coordinate safe disposal of waste paper generated from examinations office.
- Implement and maintain standards used in production, typesetting, exam setting, packaging and dispatch of exams
- Propose and implement enhancements for students’ and lecturers’ on-line examinations portals;
- Maintain and update examination marks in-line with the right procedure and ensure that evidence and approvals for the marks are provided by the Dean/Chair of Department before action;
- Ensure that records for missing-mark are updated on time and a progress report done weekly;
- Provide secretariat service to Senate Committees on examination matters and represent the Registrar’s Department of Examinations in moderations done at departmental/school boards meetings;
- Perform any other duties and responsibilities as may be assigned from time to time by your Supervisor or Management.
QUALIFICATIONS AND EXPERIENCE
- Bachelor’s Degree.
- 2 years’ experience in Examination Management.
- Computer Literate
OTHER SKILLS AND COMPETENCIES
- Good organizational and planning skills.
- Good interpersonal and communication skills.
- Ability to prioritize workload and meet deadlines.
- An understanding of ERP.
- Excellent written and verbal communication
Method of Application
Interested candidates who meet the above requirements should submit an application letter indicating current and desired salary, a detailed CV including three referees, academic and professional certificates, and a clear copy of your Kenya National ID and iTax certificate via email to [email protected] by 10th February 2023..
The subject of your email should read:Examination Officer
