Scope of Responsibilities:
ISK seeks an energetic, optimistic, creative person to serve as an Administrative Assistant, providing support to the Advancement Office. He or she will develop a commitment to ISK’s Mission & Vision and will be the first point of contact for visitors to the office and must represent the school in a friendly, welcoming and professional manner.
Specific Responsibilities:
- Handle general inquiries by email, phone, and in person, with key responsibility for the daily management of the ISK Communications email account
- Assist with managing ISK’s website content and photos
- Maintain and update ISK’s online directory, the school’s master calendar and parent calendar
- Ensure all Advancement Office documents are up to date and stored in folders complying with Data Protection Regulations
- Assist in publishing ISK’s weekly newsletter The Mane – highlighting key events/activities at ISK
- Assist in publishing The Pride- compiling articles, news pieces and photos/videos, in order to publish this quarterly newsletter
- Conduct school tours with new/prospective families and alumni as required
- Develop a working knowledge of the online admissions platform, Open Apply, in support of admissions
- Create various slide show presentations/movies as required throughout the year
- Assist with the organization of events, meetings, conferences
- Maintain the department’s filing systems, which include budgetary records, following up on office orders and payments, and Mpesa Paybill management
- Ensure that the Advancement Office is kept clean and attractive
- Ensure that the notice boards around campus remain attractive, informative and current
- Perform other duties as needed or assigned by the Director of Community Relations & Advancement
- Required Qualifications and Skills:
- Diploma or higher qualification in Communications, Public Relations or Business Administration
- Minimum of five years relevant administrative experience (Communications, Marketing, Public Relations, Admissions, working with Alumni Associations within schools, etc.)
- Outstanding verbal and written communication skills & organizational skills
- Proficient IT competencies in Google docs, spreadsheets, sites, MS Word, PowerPoint, desktop publishing, database management systems, email and file sharing
- Well versed in Social Media tools and trends
- Proficient in the use of design software such as InDesign, PhotoShop and Canva
- Fluent in Kiswahili
Desired Competencies:
- Demonstrated success working in a culturally diverse organization
- Ability to maintain high performance standards with attention to detail
- Outstanding collaboration and interpersonal skills, in particular the ability to remain calm and positive at all times when dealing with the public and with ISK community members
- Self-motivated and able to work both individually and collaboratively with others, working with limited supervision
- Ability to manage a large and diverse workload under pressure with competing priorities
- Reliable and able to safeguard confidential information and demonstrates a professional and ethical approach to work
- Commitment to continuous personal growth
Preferred Qualifications, Skills and Qualities:
- Bachelor’s degree in communications, business or related field
- Experience working in a multicultural school environment
- Knowledge of ISK and Nairobi business and cultural communities
- Website development and maintenance experience
Closing: 1 Feb, 2023
Method of Application
Qualified candidates should send a letter of interest, curriculum vitae and at least three recent references (including a supervisor’s) and their contacts, in one PDF file to [email protected] no later than the stipulated deadline
