Duties and Accountabilities
- Develop a standardized process to manage the logistics and event requirements.
- Build relationships with vendors including venues and other industry contacts while managing logistical aspects of events.
- Coordinate with internal and external clients and vendors to establish the requirements for events throughout the planning process.
- Visit sites and lead pre-event meetings to help staff make decisions about event designs.
- Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials.
- Manage all aspects of event planning, coordination and budgeting while meeting strict deadlines.
- Oversee client experiences from conception through post-event review, managing on-site preparations, production, and event breakdown while ensuring consistent, high-level service throughout all event phases.
- Build and maintain a comprehensive database of industry contacts, vendors, and venues
- Troubleshoot any issues that arise during events.
Required skills and qualifications
- Bachelor’s degree (or equivalent) in event management, public relations or related discipline.
- Experience in marketing or public relations.
- 6 plus years of event planning and coordination experience.
- Strong interpersonal and communication skills.
- Experience in building and maintaining positive business relationships.
- Excellent organizational skills, including multitasking, time management, and attention to detail.
- Ability to handle pressure and make good decisions quickly.
- Proficiency with the Microsoft packages and Outlook.
How to apply:
Interested candidates should submit their Cover letter and CV by February 3rd 2023 to [email protected] with the Subject line as “Short Term Consultant – Event Planner, Nairobi Kenya”.
