Duties and Responsibilities
- Coordinate office activities and operations to secure efficiency and compliance to company policies
- Supervise administrative staff and staff in operations and divide responsibilities to ensure performance.
- Manage phone calls and correspondence (e-mail, letters, packages etc.)
- Create and update records and databases with personnel, financial and other data
- Track stocks of office supplies and place orders when necessary
- Ensure all bills are paid on time.
- Assist Managing Director to run daily business operations.
- Assist the Administration Officer in the running of the office by providing support in the managing of office space, maintaining service contracts, and managing office equipment;
- Support the Administration Officer in implementing office administrative procedures and policies at the company;
- Manage the switchboard services and maintaining the private automatic branch exchange (PABX) system
- Managing incoming mail and parcels by maintaining a mail log and by distributing/filing all incoming mail.
- Maintaining the tidiness and neatness of the front office and maintaining a safe and clean reception area
Minimum Requirement
- Diploma in Secretarial Studies, Office Management and Administration / or any other related field from a recognized institution
- Must have at least three (2) years proven work experience in a fast-paced environment
- Should be computer literate and familiar with MS Office packages
Key Competencies
- Proven experience as an office administrator, office assistant or relevant role
- Outstanding communication and interpersonal abilities
- Excellent organizational and leadership skills
How to apply:
If you are up for the challenge and have the necessary qualifications and experience, please send your detailed CV with the job title and the email subject “Administration Assistant” to: [email protected] by January 30, 2023.
