Human Resource Assistant

Job Title: Human Resource Assistant
Reporting Line: HR Manager
Location: Nairobi, Kenya
Status: Full-time

Profile Introduction:

Our client, a global leader in business strategy consulting is looking to on board a HR Assistant for their Nairobi office. The individual will provide administrative HR support to the relevant business units, including recruitment, training and development, and general HR administration and reporting.

Responsibilities:

Information management:

Maintain and update staff file databases (Workday, online and physical files).
Monitoring completeness, maintaining and updating staff files, including employee contracts and contract amendments.
Supports to prepare adequate documentation for newly hired employees.
On-boarding coordination and support the interface between the HR function and other internal functions.
Handles all administration regarding company benefits offered to employees.
Coordinate employee benefits registration and updates with broker.
Facilitate off boarding process for consulting and support staff exiting the office.
Initiates case feedback and monitor feedback completeness.
Maintain accuracy of case team allocations on our online staffing tool.
Custodian of InfoEx i.e. Maintain and follow up on archiving of case folders.

Learning and development:

Maintain and update training database.
Coordinate local/regional training organization.
Execute logistics for local training.
Maintain and update training registers and archives.

Recruitment:

Support Business Support Team(BST) Managers in screening CVs for BST recruiting.
Assist BST Managers in setting up interviews.
Maintain records of interviews.

General duties:

Capture data on Integrator for BBBEE.
Register people on office access system when Office Coordinator is not available.
Manage and execute Exit Procedures.

Competencies & Attributes:

Demonstrable capability to perform successfully in a fast-paced, intellectually intense, service oriented environment
Experience working successfully within a complex matrix structured organization
Ability to understand and manage complex reporting relationships and cultures
Effective written and verbal communication skills
Organizational skills: ability to handle competing priorities while keeping constant sight of overall objectives
Prioritization of multiple tasks with long- and short-term response requirements
Excellent detail orientation and accuracy
Excellent interpersonal skills
Self-starting, proactive attitude
Team player with the ability to adapt in a changing environment.
Excellent interpersonal skills, convey a positive personal and professional image
Ability to work independently, gather and analyze information skillfully, identify and resolve problems in a timely manner and be willing to take initiative.
Proactive and self-starting attitude.