Summit Recruitment and Search Africa is a leading Recruitment and Executive Search agency head quartered in Kenya providing outstanding talent to a wide range of companies and NGO’s in various business sectors across Africa.
Our client, a private equity & venture capital fund, is seeking to recruit a Personal Assistant. The successful candidate will be responsible for the secretarial and administrative work on a one-to-one basis on a variety of tasks related to Managing the CEO’s working life and communication. A Gujarati, Punjabi or Indian speaking candidate is highly preferred.
Key Requirements:
- Act as the CEO’s first point of contact with people inside & outside the organization.
- Manage the MD diary, workflow, and service delivery charter timelines.
- Coordinate and prepare regular and special meetings of the board committees as requested.
- Take accurate meeting minutes.
- Coordinate response to all mail addressed to the CEO
- Management of the CEO’s dairy and appointments.
- Relay accurate and timely messages from telephone callers and answer queries where possible.
- Draft, type and dispatch all CEO’s correspondence.
- Liaise with relevant individuals and external parties to arrange meetings, prepare agendas, and capture minutes.
- Maintain a comprehensive filling system.
- Coordinate senior management team travel.
- Tabulate and retrieve CEO’s office expenditures and claims.
- Arrange local transportation when necessary to further the work of the office of the CEO.
- Perform and coordinate all administrative activities for the senior management team.
- Undertake any other duties as instructed by the CEO or any other authority.
Qualifications:
- Must have a bachelor’s degree international business relation or any related degree.
- A Gujarati, Punjabi or Indian speaking candidate is highly preferred’
- At least 3-5 years in a similar role
- Must have excellent written and oral communication skills.
- Must have excellent organization and planning skills.
- Must have discretion and confidentiality.
- Proficient in Ms Suite of Applications.
Please click on the tab below to apply: https://www.summitrecruitment-search.com/jobs/personal-assistant-nairobi-kenya-2/?
