KEY DUTIES AND RESPONSIBILITIES:
Grants & Partner Management
- Ensure departments comply with all donor rules, regulations, and award conditions to ensure funds are used for the intended purpose.
- Monitor deposits & money transfers and maintain balances to ensure project needs are met.
- Ensure all costs related to the grant are charged to avoid overspending and underspending within projects.
- Monitor budget spends and account for any variances.
- Participate in grant proposal development and extensions and provide technical support in development of grant budgets
- Monitor financial performance for grants and produce reports according to donor reporting requirements
- Manage preparation, consolidation and distribution of timely monthly, quarterly and annual financial statements reflecting status of projects and or programs based on donor requirements
- Facilitate the transfer of funds to partners, monitor fund utilization and ensure partners understand and complete the financial reports.
- Carry out periodic review of internal control environment affecting both program and support operations for potential risk exposures
- Monitor compliance with grant funding requirements and provide appropriate guidance to programme and partner staff including allowable and non-allowable costs, grant closeout, preparation of budget modifications and requests for carry over or extensions as needed.
- Consolidate regular progress reports from the projects managers and provide donor reports. Ensure donor rules are adhered to and reporting instructions followed
- Regularly review of partner organization’s reports and provide them with documented feedback ensuring they comply with FTA
Financial Management Guidelines
- Manage timesheets
- Financial Management
- Post and review all expenditures and transactions in Oracle, according to programme and projects budgets and FTA’s internal financial procedures
- Ensure that all information required for audit is available including financial reports and schedules
- Review payments, journal entries, cost allocations and other postings into accounting system and ensure proper coding, data quality and integrity of all accounting/financial transactions
- Analyse risk areas in internal controls and recommend mitigating measures
- Carry out monthly reconciliations of partner accounts.
- Ensure all partners /staff comply with the Internal control procedures at FTA.
Qualifications
- A Bachelor’s degree in Finance, Accounting or in a related field
- Professional accounting qualification such as CPA-K, ACCA
Experience and Knowledge
- At least 3 – 5 years’ experience in a similar position in an international non-governmental organization
- Experience in managing large donor-funded budgets and donor reporting
- Knowledge of grants management, donor contracting, monitoring of expenditure, budgeting, donor/financial reporting.
- Experience working with a multitude of donors/funding partners.
- Experience in enforcing internal financial procedures
Skills
- Good command of spoken and written English
- Proficiency in the use of accounting systems, in particular Oracle NetSuite.
- Advanced book-keeping skills, including the ability to analyse financial information and prepare complete financial statements.
- Strong financial planning and management skills.
- Ability to analyze and synthesis complex information quickly and effectively.
- Strong networking and relationship building ability; ability to work with a range of stakeholders, internal and external, including senior staff and donors.
- Advanced excel skills
How to apply:
Completed applications should be saved in the applicant’s name and the position (Grants Accountant) and be e-mailed to [email protected] . Application form: Fairtrade International on fairtradeafrica.net
