Role Purpose
Account Payables Administration, Customers Credit Controlling, Staff Accounts Administration, Records Management, and Archiving.
Main Accountabilities
Accounts Payables Management
- Be the Lead contact for Genpact team in all matters
- Guidance on vendor set-up to ensure it is done properly at the outset by Global Master data team with special emphasis on bank details, Tax codes (VAT, WHT) vendor classification (Recon GL), payment terms.
- Guide scanning assistant in the customs and freight invoice classification (DHL, Bollore etc.) with regards to the DC and PC
- Ensure that the GE GL accounts are shared/updated for use in PO preparation (SRM and others) and that Genpact posts correctly
- Critical vendor reconciliations to be done by Genpact or locally to ensure no variances
- Drive invoice processing automation such that only invoices from Customs Clearing company are scanned in the office. The rest to be done by vendors themselves
- Maintain and Monitor Cash Flow Plan such that there is enough EUR/USD and KES to cover payment runs.
- Remittance advices to be send to vendors ASAP once payment run is conducted
- Keep the vendor KPI scorecard on Workflows & Vendors green by ensuring no overdue items beyond the given threshold
Domestic customer Account Receivable Management
- Lead and execute the quarterly credit setting in SAP for customers
- Send weekly customer statements to sales team and customers
- Resolve reconciling items that the customers raise
- Work with supply chain to ensure that CNs are issued promptly
- Attend the weekly AR call to discuss status of focus/overdue accounts
- Ensure that Genpact update customer records promptly and correctly
- Compute the quarterly provision for bad debts
Export Customers Credit Controlling
- Monitor and follow-up on export customers receivables. This ensures that forex expected from these customers is factored into the vendor payment cycle runs
- Ensure export customer ledger is updated promptly
- Run a report of credit block releases monthly. This will form a basis for review of customer credit limits and payment terms
Staff Accounts Administration
- Post all the T&E promptly and to the correct GLs and Cost Centres
- Send the staff statements to each employee within 1 week after the end of the month
- Send to payroll for deduction any advances that are overdue by more than 1 month
- Process the staff T&E payments twice a month
Period Close Accruals & Provisions and related activities
- Prepare the JV for regular accruals and provisions each month end and this to go into the correct GLS/CC
- Ensure that the JVs done are compatible with the ROBO so that we are at over 90% JET posting.
- Ensure closing activities are done in line with the closing calendar
Bank Agent
- Do cheques banking daily/train scanning assistant to do this
- Handle bank communication as relates to letters/documents from bank
- Follow-up on year end audit bank confirmations
- Ensure we have no overdue bank items (unposted items more than 5 days) that relate to payments
- Prepare exceptional payments that need to be done on bank portal
- Ensure signatories are updated in all bank accounts as required
RCM and Compliance
- Implement and record the PTP RCM related documents
- Enforce the rules of NO PO NO PAY; No vendor created no pay as well as the use of one-time vendor rules
- Ensure that invoices that are more than 6 months are not posted but are returned to the vendor for action
USE THE LINK BELOW TO SUBMIT YOUR APPLICATION :
https://www.beiersdorf.com/career/jobs/25f6a42dd0c87c18ca3578b10645b69e?
