Main Duties and Responsibilities:
Reporting and Compliance:
- Support programme staff in the development and timely submission of high quality donor reports, using appropriate templates and guidelines.
- Provide information and guidance on donor compliance requirements to programme managers including developing and conducting grant start up workshops.
- Prepare monthly reports and occasional emergency updates as needed
- Draft and/or review/finalise reports on behalf of the programme team as required, ensuring donor compliance.
- Conducting field visits to collect information, photographs and/or case studies as required.
- Ensuring the reporting schedule is up-to-date and that programme teams are informed of the donor reporting requirements and that appropriate guidelines and templates are shared.
Funding and Programme Development:
- Support programme staff in the development of high quality concept notes and proposals for both emergency and development programmes.
- Conduct desk-based research in order to provide relevant, up-to-date contextual input in proposal development and on a wide range of programme-related issues
- Produce “in-house” programme briefs or case studies that demonstrate best practice in areas of Concern’s work and also address problems/constraints and critical issues.
- Participate in planning processes with the Grants and Information Manager and Programmes Director to support the identification of funding needs and opportunities for further funding.
Communications, Knowledge and Information Management:
- Liaise with programme teams to produce and disseminate programme and contextual updates, documenting and sharing updates on achievements and challenges.
- Support communications functions through the dissemination of news and relevant articles, and the development of programme briefs, presentations, etc.
- Act a focal point for information requests regarding programmes in Ethiopia from other Concern offices e.g. UK, Dublin, US communication and fundraising departments as well as external various Ethiopia Clusters.
- Ensure grant records on the Grant Management System are up to date including versions of contracts, reports/proposals/etc. on Sharepoint and provide support to Grants and Information Manager with version control of proposals and reports
General:
- Maintain open communication and good working relations with all departments and act as a focal point for advice and information on a wide range of programme-related issues.
- Contribute to development, review, and revisions of institutional and country programme strategies and policies, and assist in-country Senior Management Team (SMT) with research.
- Provide cover for Grants and Information Manager role as necessary
- Adhere to and promote the standards outlined in the Concern Code of Conduct and associated policies, and be committed to providing a safe working environment.
- Participating and contributing towards Concern’s emergency response, as and when necessary.
- Take all possible measures to meet Core Humanitarian Standards (CHS)
- Any other tasks mutually agreed with the Desk Officer in conjunction with the Grants and Business Intelligence Manager in Ethiopia.
Person Specification
Minimum Education, Qualifications & Experience Required:
- Degree in Humanitarian affair/International Relations, Development Management or other relevant discipline
- Three years’ experience in a similar role in a reputable organisation
- Substantial previous experience of research, documentation and/or report writing
Preference will be given to candidates who have:
- Ability to work productively with remote programme teams
- Good knowledge of Programme Cycle Management
- Good knowledge and competence of computer applications i.e. Microsoft Office
- Commitment to humanitarian principles and values
- Commitment to adhere to the standards of conduct outlined in the Code of Conduct and Associated Policies.
Method of Application
Interested candidates, who meet the above requirements, should send a detailed CV with three referees and Cover Letter Only to [email protected] with the subject of the email as “Programme Support Officer’’ on or before Tuesday 3rd January 2023 “. Only short-listed candidates will be contacted for interview.
