We are looking for a skilled Procurement & Administration Assistant to provide support to the Procurement, Administration and Logistics Department in providing efficient and effective end-to-end procurement and admin services. Reporting to the Procurement, Logistics & Administration Coordinator, the Procurement & Administration Assistant will be responsible for evaluating suppliers, products and services, negotiating contracts and ensuring that approved purchases are cost-efficient and of high quality.
Key Responsibilities
- Ensure implementation of procurement policy and procedures.
- Manage procurement processes at the Support Office Nairobi and oversee schools’ procurement processes.
- Assist with procurement and admin tasks towards purchases of equipment, services and supplies.
- Assisting with disposal process and invitations to tender, pre-qualification documents and invitations for expressions of interest.
- Co-ordinate the receiving and opening of tender documents, evaluation of tenders, quotations and proposals.
- Support in procurement of equipment, materials, suppliers, capital goods and services within organizational purchase requirements.
- Participate in establishment and negotiation of contract terms and conditions with suppliers.
- Assist with renewals of official licenses and certificates for organization.
- Maintain procurement records and update suppliers’ list accordingly.
- Creating and maintaining proper inventory records.
- Maintain good business relations with suppliers and contractors.
The requirements
To be the successful candidate, you should have:
- A relevant Bachelors Degree and knowledge of procurement standards, laws and regulations.
- License or practicing certificate from relevant professional authority would be an advantage.
- 3 years’ relevant experience.
- Adequate understanding of (and experience in) procurement and supplies
- Good planning, financial and budgeting skills
- Well-rounded in managing supplier contracts; Ability to manage and negotiate with suppliers/vendors
- Proactive with ability to meet deadlines
- Good written and verbal communication skills in English
- Excellent interpersonal and people management skills
- Thorough knowledge of Microsoft Office Packages
Closing: 14 December, 2022
Apply through this link Aga Khan Education Service, Kenya (AKESK) on krb-xjobs.brassring.com
