Duties and Responsibilities
Financial administration
- Responsible for financial record keeping and administration; ensure that all finances are properly administered and monitored in accordance with Kakenya’s Dream (KD) financial regulations and controls
- Overseeing the maintenance of the QuickBooks accounting system by ensuring that accounting transactions are posted correctly and timely and that data is posted and backed up on a daily basis
- Liaising with external auditors to ensure regular and annual audits are carried out smoothly
- Preparing monthly financial reports for internal and external use on income, expenditure, and any variations from budgets
- Preparing and management of budgets
- Provide financial support to the project team members i.e: Quarterly funds disbursements
- Review all financial documentation including Payment Vouchers, Petty Cash Vouchers, Journal Vouchers, EFT Vouchers and Payroll Voucher
- Maintaining bank records, performing bank statements reconciliations and dealing with the bank on all financial matters
- Ensuring compliance with all regulatory requirements as relating to existing laws
- Processing of payments
- Responsible for the management and administration of the payroll
- Support statutory returns filing on monthly basis i.e: PAYE, NSSF, NHIF, HELB
- Responsible for researching and helping put in place additional policies and procedures as needed (Reviewing & implementation of financial policies)
- Resolve finance related queries
Ensuring coordination and adherence by local Program Accountant
- Work closely and oversee the work of the Program Accountant to ensure proper management, tracking, and alignment with KD policies and procedures.
- Identify any deviations or errors and work with the Program Accountant and Country Manager to resolve in a timely manner
General administration and tasks
- Carrying out, and helping develop where necessary, administrative systems such as records management, operating documents and procedures, etc.
- Managing the administrative aspects of human resources for the organization, including updating and maintaining personnel files, tracking leave requests, recruiting new staff, and preparing contracts
- Making in-country arrangements for US staff and visitors traveling to Kenya
- Organizing team meetings, circulating agendas and taking/circulating minutes
- Represent the finance department at the Board of Directors’ quarterly meetings
- Performing general administrative duties; correspondence, procurement and maintenance of equipment
Required Qualifications
- University degree in accounting, finance or related degree
- Minimum CPA Part II qualification
- Previous experience working with QuickBooks Pro and online QuickBooks
- Previous experience managing the entire auditing process
- Previous experience in grant management and reporting on both restricted and unrestricted funds
- Advanced knowledge of Microsoft Excel
Application procedure:
If you meet the above qualifications, please email your resume and cover letter indicating your expected salary and availability to [email protected] by close of business on Wednesday 7th December, 2022
Applications will be reviewed on a rolling basis and only shortlisted candidates will be contacted.
