Job Description

At Chemonics, we believe our mission of helping people live healthier, more productive, and more independent lives is driven by our commitment to service-service to our mission, to our beneficiaries, to our clients, and to our staff. From our founding in 1975, we have worked in more than 150 countries to help our clients, partners, and beneficiaries face difficult challenges, from political instability to limited healthcare to a lack of market infrastructure. We have helped them overcome those challenges by working together to find and implement innovative projects that achieve development impact. We are entirely employee-owned, giving us both the freedom and the responsibility to pursue our mission with single-minded focus. Holding ourselves to the highest quality standards, we are also committed to living our values of caring, excellence, innovation, integrity, and opportunity to implement efficient and effective programs that build a better future for those we serve.

Principal Duties and Responsibilities (Essential Functions)

• Implement indexing and classification in line with Chemonics archiving standard operating procedures.
• Perform paper-based and electronic filing of Afya Ugavi’s finance, Accounting, Operations documents in the Chemonics internal database in an organized manner to ensure continuous availability.
• Store and track various documentation in a central internal repository, secured from damage or deterioration and with proper traceability for retrieval and support their shipment to US Chemonics office.
• Perform documents and records restoration in line with set procedures ensuring high standards
• Update excel archiving tracker
• To work with Operations department, Accounts Assistant and IT officer to reconcile missing journal records.
• Sort box files in shipping boxes with contents of each box typed using Microsoft word as per Chemonics guidelines and attach to shipping box.
• Support the Operations team with any other duties as assigned

Requirements

Skills and qualifications:

• Bachelor’s Degree in Records Management, Library Management or Information Science or a related field or;
• Diploma in IT Business Management, Archives and Records or Library or Information Science or a related field with 2-year experience in records management.
• Under 3 years after graduation
• Good command of Microsoft office word, excel, outlook.
• Good communication skills.

Level of Effort and Location

The internship will be for a period of three months and is based at the Project’s Nairobi Office

Method of Application

Submit your CV, copies of relevant documents and Application to  [email protected]
Use the title of the position as the subject of the email

Closing Date : 17 November. 2022