Reports to: Internal Audit Manager
Department: Internal Audit
Location: Mombasa
Job Purpose
- To provide independent oversight, compliance, and assurance for all departments.
- To offer operational and administrative support to all departments/staff members
- To be responsible for all shared resources within the branch.
Job Responsibility and Accountability
- Inventory management by ensuring that monthly stock takes are done for all locations, variances reported to the respective HOD’s and appropriate action taken.
- Perform monthly inventory, cashier, petty cash spot checks for all locations.
- Review all the petty cash expenses for all locations before submitting to finance for reimbursements.
- Items issued on consignments – Ensuring all paperwork processed in accordance procedures and follow-up with respective staff to ensure returns within the stipulated time frame.
- Manual delivery notes-Responsible for ensuring all items dispatched on manual delivery notes have been approved by the managers and system stock updated within the 72 hours.
- Pending Location Transfers – to ensure all stock entries and exits are processed in Orion from both ends – the receiving and dispatching;
- Responsible for ensuring compliance to policies and procedures for all departments.
- Work closely with the respective managers in ensuring all banking’s for all locations are done daily.
- To liaise with the branch managers in driving cost optimization initiatives for the region. E.g., on transport, electricity, office consumables
- Continuously provide feedback to HQ on all relevant activities which can impact the branch performance in any manner.
- Perform audits/reviews for all locations as per the IA procedures and as guided by the internal audit manager.
- Resolve all critical customer related issues in liaison with the respective manager.
- Ensure that all items procured locally for all departments are sourced at competitive pricing and procurement is undertaken in accordance with the company standard operating procedure;
- Work closely with HR in ensuring HSE measures are put in place, staff trained and full compliance to the policies and regulatory requirements.
- Ensure staff leave management is monitored in liaison with other managers as guided by HR.
- Resolve any staff issues, complaints & queries with assistance from HR department.
- Managing the outsourced 3PL Transporters in accordance to contractual agreement.
- Supervise all disposals done for all the departments E.g., customer units, company assets, records, cannibalized units etc.
- Oversee the office repairs and maintenance as guided by the responsible department.
- Responsible for all company assets for all locations.
- Ensure that all welfare facilities i.e., first aid boxes, dining areas, washrooms, kitchen etc. meet the requisite hygiene standards and operate efficiently as per the standard operating procedures.
- Liaise and coordinate with local governing bodies for relevant business licenses and without any interruption to the business.
- Escalate to the respective HOD’s & Internal Audit Manager on any shortcoming in any given area.
Qualification
- A Minimum qualification of a degree in any business-related course.
Experience
- At least 5 years’ working experience with 3 years’ experience in a leadership role from a service industry back ground.
- Strong finance and operational back ground.
- Experience in service, retail or engineering related field will be an added advantage.
- Proficient in English & Swahili (both verbal and written).
- Proficient in relevant computer applications.
Key Skills:
- Excellent people management skills.
- Excellent report writing skills.
- Excellent interpersonal skills.
- Strong analytical skills and being able to work with excel formular.
- Excellent communication skills both verbal and written.
- Good problem analysis and solving skills.
- Good listening skills.
- Computer skills.
- Good organizational skills.:
Qualified candidates are encouraged to send their applications to [email protected] on or before
15th November 2022. Only shortlisted candidates will be contacted.
