Administrative Assistant

Homes Universal LTD

•  Nairobi
•  KSh 30,000 per month
•  Permanent
•  Full-time

Duties and Responsibilities:

• Ensuring that the reception area is manned and clean at all time
• Receives visitors and ensure respective staff is promptly advised of the arrival of the visitors.
• Ensure visitors are directed to the correct office.
• Receives telephone calls promptly, screens and forwards calls appropriately.
• Preparing tenders within the set deadlines and responsibilities
• Provide callers with directions to the premises.
• Record and promptly communicate messages to respective staff.
• Maintains the incoming and outgoing mail register for deliveries and postage by receiving and recording mail and ensuring incoming mail is distributed promptly and outgoing mail is dispatched promptly.
• Provides general administrative support to the Directors.
• Maintains staff movement diary and meetings room diaries.
• Coordinates replenishing of beverages and ensure beverages for meetings are organized and served promptly.
• Printing of incoming CVs and filling according to position and issue to HR Office.
• Deputize the Personal Assistant to the MD whenever required to.
• Reporting to work at the required time
• Supervise the office cleaners and ensure that one general cleaning is done per week.
• Printing of time and attendance reports every day and analysing the reports weekly.

Desirable Qualification & Experience

• Minimum of Bachelor’s degree in PR, Administration, Customer Relations or other related courses.
• Time Management Skills
• Presentable and Articulate
• Must have a Minimum of 3 years’ experience in a similar role.

· Exceptional customer service skills

Ability to maintain confidentiality of Company information

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