Office Assistant in Administration and Digital Marketing (Female Candidates Only

Shama Consult Africa

•  Kenya
•  Training
•  Full-time

Office Assistant in Administration and Digital Marketing (Female Candidates Only

Job Description

Office Assistant in Administration and Digital Marketing (Female Candidates Only)

Overview

Shama Consult Africa is a training, consultancy, research and evaluation services firm providing services in the areas of Project Management, Monitoring & Evaluation, Proposal Writing, Resource Mobilization, Grant Management and other key areas in Africa and beyond. Shama Consult Africa builds individuals and organizations for excellence in the society through dynamic and effective capacity building training and consultancy programs thereby ensuring a high level of performance and success in all kinds of professional endeavors.

Shama Consult Africa is looking for a multi-talented individual to fill in the position of Office Assistant in Administration and Digital Marketing in our office that will perform office administration, digital marketing and programming support duties for our training and consultancy programs targeting our clients in Africa and beyond.

Job Summary

The Office Assistant in Administration and Digital Marketing will be responsible perform office administration, digital marketing and programming support duties for our training and consultancy programs targeting our clients in Africa and beyond while ensuring quality and efficiency of the services. S/he will work closely with Shama Consult Africa’s Operations Manager and Lead Consultant to ensure successful and efficient implementation of our training and consultancy programs.

NB: This is an entry/intern level position and a female candidate is strictly required for this position.

Roles and Responsibilities:

Administration

• Cover and manage the reception desk as required.
• Answer and direct phone calls for the organization.
• Organize and schedule visitors’ appointments, meetings and class sessions.
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Develop and maintain computer and manual office filing system.
• Requisition for office supplies, booking travel arrangements and organizing & reconciling expenses and receipts.
• Provide general support and welcoming support to clients and visitors.
• Ensure operation of office equipment and requisition for preventive maintenance.
• Booking conference calls, rooms, taxis, couriers, hotels for training and consultancy programs as guided by the Lead Consultant.
• Take accurate minutes of meetings of office and client meetings.
• Provide polite and professional communication to clients and staff.
• Provide hospitality services to special clients and senior management.
• Any other duty as may be allocated from time to time.

Digital Marketing

• Performing administrative tasks to ensure the functionality of marketing activities.
• Conducting market research and analyzing marketing surveys.
• Employing online marketing analytics to gather information from web and social media pages.
• Preparing and sending of email marketing, promotional graphical content, marketing presentations and promotional events.
• Composing, posting and updating regular and SEO-friendly online content for the organization’s social media page and website.
• Writing marketing literature for organization’s brochures and press releases.
• Building strong relationships with customers.
• Developing and updating clients’ databases, spreadsheets and lists.
• Tracking the organizational subscribers and tracking online marketing metrics.
• Ensuring proper portrayal of the organization’s brand image.
• Any other duty as may be allocated from time to time.

Program Support

• Organize and coordinate Training Programs events.
• Create written and visual training materials for guiding trainees as directed by the Lead Consultant.
• Prepare and coordinate course schedules and training programs.
• Prepare conference and training rooms
• Organize and coordinate the training conferences and rooms to ensure the satisfaction of the training participants.
• Develop and share management reports.
• Develop official letters as instructed by the Lead Consultant.
• Any other duty as may be allocated from time to time.

Qualifications:

Education, Certifications and Experience:

• A diploma or degree in Project Management or Marketing or Business Administration (Mandatory).
• Proficiency in Office Productivity tools such as PowerPoint, Word, Excel, Outlook (Mandatory).
• Graphic Design certification (Desirable).
• CAPM or PMP certification (Desirable)
• Digital Marketing certification (Desirable)
• Demonstrable working experience in Administration (Desirable), Digital Marketing (Desirable) and Project Management (Desirable).

Required Behaviors:

• Integrity.
• Handle sensitive information in a confidential manner
• Trustworthiness.
• Flexibility.
• Active listener.
• Proactive.
• Readiness to take initiative and to do more.
• Committed to a local church.

Location:

The successful candidate will be based in our office in Nairobi, Kenya.

Method of Application

APPLY HERE

Closing Date : 15th Nov. 2022