Reports to: Financial Controller,
Department: Finance,
Location: Nairobi,
Hours of Work: 8:30 am – 5:30 pm and overtime when required.
Our client Pernod Ricard is a worldwide leader in the wines and spirits industry. Having its HQ for East Africa in Nairobi Kenya, they are seeking to hire an Accounts Payables Accountant to process suppliers’ payments by performing supplier payment reconciliations and processing invoices/credit notes.
Key Responsibilities:
Maintain supplier and staff account records
Reviewing vendor master data forms for suppliers (new suppliers or amendments) for accuracy
Verifying bank details for existing vendors changing bank accounts.
Processing monthly staff deductions and ensuring the Human Resource Manager receives this information on time.
Productive relationships with internal and external stakeholders maintained
Staff accounts maintenance
Filing of vendor forms, vendor invoices and staff credit card expense reports both physically and online on the company’s cloud storage
Supplier Payments and Reconciliation of Accounts
Matching Purchase Order (PO) invoices to purchase invoice and goods receipt note as per authorization per the matrix.
Matching PO stock invoices to indent order, good receipt note, and authorization per the matrix.
Matching direct payment invoices to general ledger code and ensuring authorization is adhered to.
Matching payment values and supporting documentation for payment proposals
Conducting weekly and monthly payments runs under supplier terms
Certified copies of invoices are requested when necessary.
Issuing of petty cash, receiving supporting documents, and preparing monthly reconciliations
The coding of expenses is checked and verified before the batch is processed
Reconciling accounts between supplier statements and supplier balance on ERP monthly
Completing reconciliations before payments are made.
Following up on queries relating to non-receipt of documentation or credits due from suppliers before the next payment.
Performing monthly vendor reconciliations.
Paying rebates and other customer claims
Sending suppliers’ remittances/proof of payment and statements.
Giving creditors assistance and information.
Ensuring that all open POs are receipted in a timely manner
Review and maintenance of fixed assets register and Journals
Tagging fixed assets in the office
Undertaking periodic physical verification of fixed assets
Maintaining allocation of fixed
Printing and ensuring consistent filing and authorization of monthly journals.
Key Skills and Qualifications
Bachelor’s Degree in Finance, Accounting, or
How to Apply
If you are up to the challenge and possess the necessary qualification and experience, send your CV only quoting the job title on the email subject (Accounts Payables Accountant) to [email protected] by 18th Nov 2022
