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Administration Jobs In Kenya.
Personal Assistant to the Director at Kenya Society for the Blind (KSB)
Job Summary
Provide full administrative and secretarial support at a senior level to the Executive Director to ensure the smooth management of her day to day affairs, and most effective use of her time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Executive Director’s absence.
Main responsibilities
- Manage Executive Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
- Manage Executive Director’s travel arrangements (including visas/accommodation).
- Process Executive Director’s correspondence, ensuring that incoming correspondence is dealt with by the Executive Director/or on behalf of
- the Executive Director, or other staff as appropriate.
- Maintain the Executive Director’s office systems, including data management and filing.
- Maintain records of Executive Director’s contacts.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Meet and greet visitors at all levels of seniority.
- Supervise all Society’s incoming/outgoing mail.
- Any other duties as may reasonably be required by the Director
Person Specification
- Educated to degree level or equivalent.
- Experienced Personal Assistant at senior management level.
- Experience of electronic diary management.
- Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and aexternal to the University.
- Ability to organize and plan own work.
- Excellent attention to detail, with the ability to maintain a high level of accuracy.
- A flexible, pro-active approach to work including the ability to prioritize and re-prioritize.
How To Apply
If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Personal Assistant) to [email protected] before 9th November 2022
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